Job Details:
POSITION SUMMARY This position is an entry level, temporary/seasonal position. The position will primarily assist and work in a variety of situations, projects and assignments. Tasks and functions normally assigned to this level are generally routine in nature and any deviations or decisions from routine are generally assisted or approved by upper level staff.
The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The class specifications are intended to be a general indication of duties and levels of difficulty and responsibility common to all positions in the class and therefore are not all inclusive of all work which may be required.
NOTE:
This position is intended for seasonal part-time employees. Employee benefits for vacation, sick leave, pension, hospitalization, life insurance, and other benefits provided to permanent employees of the Authority are not provided to employees hired for this position. It is stipulated that the seasonal part-time status should not extend longer than three to nine (3-9) months.
ESSENTIAL DUTIES AND RESPONSIBILITIES: DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO:
ADMINISTRATIVE POSITIONS:
1. Participate in regular communications with TRA management. Assist with drafting correspondence and reports with necessary back-up material for review/approval.
2. Participate in project team meetings and discussions on budget instructions and planning. May assist with reviewing budgets, assist with flow charts and instructions for budget process.
3. Responsible for basic word processing, proofreading and distribution of reports and correspondence for the managers, while maintaining confidentiality.
4. Responsible for scanning, filing, and organizing departmental records and correspondence, while ensuring accuracy, confidentiality, and compliance with records retention requirements.
5. May assist with maintaining electronic and hard-copy filing systems, including document retrieval, indexing, and records organization as needed.
6. May be assigned other administrative support duties for the department as needed.
WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.
FINANCIAL RESPONSIBILITY
N/A
QUALIFICATIONS:
EDUCATION
Two or more years of college courses in the area required by the position.
EXPERIENCE
Coursework in the area required by the position.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver's license.
KNOWLEDGE
Basic knowledge in area required by the position. Knowledge of basic mathematical calculations.
SKILLS AND ABILITIES:
Must have good attention to detail. The ability to prepare graphs, charts, exhibits, and understand spreadsheets, budgets and prioritization tools may be required. Must be able to evaluate situations and analyze problems to make decisions necessary for corrective measures with some direction, and follow standard operation procedures.
GUIDANCE RECEIVED
Receives ongoing detailed supervision and standard procedures. Follows standard procedures and/or detailed instructions for each task or assignment; any situation that calls for something different is referred to a supervisor or more senior position.
WORKING CONDITIONS:
Administrative internships are almost always carried out in an office environment. Some field work may be required. Operations and maintenance internships include exposure to adverse weather, odor, noise, chemical hazards, gases and dust, standing for prolonged periods of time, walking up and down several flights of stairs, climbing and descending ladders, working at heights, and may work in tight or confined spaces.
TOOLS AND EQUIPMENT USED
Will vary by position - Office equipment, Microsoft Office Suite. Hand and power tools, mowing equipment, janitorial equipment, sample collectors, flow meters, high pressure hoses, test kits, lab equipment. Subject to use of respirators, SCBA's, PPE and other safety equipment as required.
Qualifications Education: Some college or better.
Licenses & Certifications:
Valid TX Driver Lic
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
