Executive Administrative Assistant Office Manager
access analytixChicago, IL
$70,000 - $95,000 per year
APPLY (opens in a new tab)Executive Administrative Assistant Office Manager
access analytixChicago, ILSenior L5
$70,000 - $95,000 per year
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other
Office Administrative ServicesCorporate, Subsidiary, and Regional Managing OfficesAdministrative Management and General Management Consulting Services
APPLY NOW (opens in a new tab)Access Analytix is a technology-driven investment and trading firm operating in secondary markets for live events. We use technology and data to drive execution and deliver strong outcomes. We’re a fast-paced, performance-oriented team that values ownership, innovation, continuous improvement, and operational excellence.
We’re looking for a highly organized, proactive Executive Assistant & Office Manager to support our leadership team, keep the office running smoothly, and help manage administrative processes across the business. This is a hands-on, multifaceted role that combines executive support, office management, and HR administration. You’ll be someone who anticipates needs, brings structure to moving pieces, and takes ownership of getting things done without needing
Calendar Management: Manage calendars, scheduling, and meeting logistics for the founders.
Coordinate internal and external meetings, including agendas, materials, and follow-ups.
Travel:
Arrange travel and handle related logistics.
Documents & Correspondence: Draft, proofread, and organize documents, correspondence, and presentations.
Confidentiality: Handle confidential information with discretion and sound judgment.
Special Projects: Support special projects and ad-hoc initiatives.
Personal Support: Provide personal assistance and support to the founders as needed.
Office Operations:
Office Environment: Own the office vibe. Take ownership of creating a welcoming, organized, and well-run office environment.
Day-to-Day Operations: Manage office operations including supplies, facilities, mail, and general upkeep.
Office Point of Contact: Serve as the first point of contact for visitors, deliveries, and office-related questions.
Track expenses, process invoices, and reconcile receipts against the office budget.
Facilities Coordination: Coordinate with the landlord and contractors to resolve facilities and equipment issues.
Systems & Troubleshooting: Maintain office systems and tools and troubleshoot small issues before they become bigger problems.
Team Events: Plan quarterly company outings, celebrations, and team-building events.
HR & People Operations:
Maintain employee records with strict accuracy and confidentiality, including sensitive personal and compensation data.
Onboarding: Execute the onboarding process for new hires: accounts, equipment, paperwork, first-week scheduling, and check-ins.
Recruiting: Post open roles across job boards and manage applicant tracking.
Experience Requirement: 3-5 years in office management, executive support, or a blended operations/people role.
Discretion & Judgment: Proven ability to handle confidential and sensitive information, including compensation and personnel records, with discretion and sound judgment; Comfort juggling competing priorities and shifting gears quickly.
Benefits: Health Insurance, Dental Insurance, Vision Insurance, Flex PTO, 401(k)
Job Type: Full-time
Schedule:
Monday–Friday during normal business hours, with flexibility to assist outside of regular hours, including occasional evenings or weekends, as business needs require.
Matching similar jobs
Level
Senior L5
Salary
$70,000 - $95,000 per year
Location
Chicago, IL
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
yesterday