Judicial Secretary The Judicial Secretary provides the Judge(s) with administrative support, which includes coordination of the Judge(s) business schedule and Court Docket; performing administrative work necessary to manage and coordinate a Judge(s) office; and acts as a liaison between the Judge(s) and Court staff, law enforcement agencies and legal professionals.
Essential Duties and Responsibilities:
Coordinates, manages and monitors caseload docket for Circuit Judge(s).Wide discretion is allowed for the exercise of independent judgment.
Deals routinely with confidential and privileged information.
Prepares court orders, commitments and schedules and serves as criminal courtroom staff.
Assures that priority is given on criminal docket to incarcerated defendants for trial and sentences.
Compose and prepare correspondence and reports.
Prepare letters, forms, reports.
Receive and answer correspondence.
Maintain files and records; arrange appointments, schedules, meetings and conferences for Circuit Judge(s).Coordinate assignments of court reporters and other courtroom staff.
Manage court docket and case schedules in a manner which enables the judge to meet case-flow standards.
Perform public contact work requiring advanced knowledge of court rules and policies.
Make necessary decisions to resolve or refer appointments, complaints and requests for court services.
Perform liaison duties with other court and county offices as required.
Compile information, compose and prepare records and reports requiring familiarity with departmental activities.
Answer telephone and other inquiries requiring advanced knowledge of court rules and regulations.
Handle responsible administrative projects as assigned by Circuit Judge.
Prepares and timely processes judgments and orders at the direction of the Judge including commitments to jail, prison and treatment facilities.
Other duties as assigned.
Supervision Received: Reports directly to and works under the general supervision of the Judge(s). This position is at-will as provided by statute and serves at the will of the individual Judge(s) or Chief Judge as applicable.
Supervisory Responsibilities:
N/AExperience, Skills, Education:
An Associate Degree from an accredited college or university with five years of experience and/or supplemental paralegal training required.
A minimum of 10 years of experience involving proven increasingly responsible administrative work as a legal office administrator or similar in a court environment may substitute for education.
Comply with court professional code of conduct as applicable.
Must possess and maintain a professional, dignified demeanor at all times.
Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.
Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.
Essential Abilities for All St. Clair County Job Classifications:
Ability to demonstrate predictable, reliable, and timely attendance.
Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.
Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.
Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.
Ability to use discretion and maintain sensitive and confidential information.
Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.
Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested.
Conditions of Employment:
Prior to starting employment, the candidate must complete a satisfactory background check. The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
Physical Requirements and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:
Speak to others to convey information effectively.
Read, interpret and understand procedures, rules, technical information, instructions and manuals.
Hear and understand information presented through spoken words and sentences.
Specific vision requirement includes close vision, distance vision, color and depth perception.
Use hands to operate a computer, handle materials and operate equipment.
Push or pull carts, reach with hands and arms forward, above and below shoulder level.
Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.
Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.
Stand and walk, climb stairs.
Normal office hours are from 8:00 a.m. through 4:30 p.m.
Generally works in a normal office environment.
The noise level in the work environment is moderate with many interruptions.
Disclaimer:
The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. An Equal Employment Opportunity Employer: It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.
