HR Assistant
Location: Pittsburgh, PA (On-site: Tuesday, Wednesday, Thursday)
Schedule: Approximately 8:00 AM 5:00 PM (flexible start/end times available)
Pay Rate: 35/hr will need to pay for parking when on site.
Start Date:
May 14, 2025 Application Deadline: Close of Business, April 29, 2025. Manager leaves for vacation 5/1 and would like to have the candidate identified before leaving.
Travel Required: None
Position Overview:
The HR Assistant will primarily support I-9 compliance and related HR administrative functions. This role will work closely with the I-9 audit team, HR vendors, and internal managers to ensure timely and accurate documentation and process adherence. The ideal candidate is detail-oriented, proactive, and has strong communication and problem-solving skills.
Key Responsibilities:- I-9 Compliance Support
- Collaborate with the I-9 audit team (Note: this position will not conduct the audit).Assist in educating managers on proper I-9 completion.
- Follow up with managers to ensure I-9 forms are completed for all new hires.
- Monitor reports to track upcoming I-9 deadlines and send timely reminders (within the 3-day window).Resolve any issues related to the WorkdayE-Verify integration, including correcting errors.
- Maintain a working knowledge of acceptable work authorization documents for I-9 verification.
HR Invoice Management:
Receive HR-related invoices or charge notifications (e.g., background checks, labor law posters).Create purchase orders (POs) and route them to the appropriate approvers. Communicate with vendors regarding proper invoice submission procedures (most are familiar).Allocate invoice charges accurately across business units.
Random Drug Screening Coordination: Manage the administration and tracking of random drug screening processes.
Qualifications:
Prior experience in an HR support or administrative role is preferred. Strong understanding of I-9 compliance requirements and documentation. Familiarity with Workday and E-Verify systems is a plus. Excellent organizational, critical thinking, and investigative skills. Ability to identify and suggest process improvements. Comfortable handling confidential and sensitive information (PII); candidates must have no history of theft or dishonesty. All document handling will be digitalproficiency with digital file management required.
Bonus Qualifications:
Ability to create user-friendly step-by-step guides and SOPs for: Completing I-9 forms (for managers).Assigned HR administrative tasks.
