Shipping & Receiving Coordinator This is an onsite position located in Aurora & Streetsboro, OH.LayerZero Power Systems Inc. is a globally recognized leader in providing state-of-the-art power distribution solutions for critical industries. With a strong focus on reliability, innovation, and customer satisfaction, we deliver advanced power systems products that ensure uninterrupted and dependable power supply in mission-critical environments. Our customer base is comprised of companies in the transaction processing, financial, computer service provision and semiconductor manufacturing sectors. LayerZero Power Systems is on a trajectory of sustained growth, with a loyal customer base of existing Fortune 100 customers and an expanding portfolio of new customers. The Shipping & Receiving Coordinator is responsible for coordinating shipping, receiving, transfer order, and inventory-related transactions while serving as a key operational resource supporting material flow throughout the organization. This role acts as the primary owner of shipping and receiving transaction execution, transfer order coordination, documentation management, and issue resolution within Microsoft Dynamics 365 Business Central (BC). The Shipping & Receiving Coordinator works closely with Materials, Logistics, Procurement, Finance, Production, and Warehouse teams to ensure materials and information move efficiently throughout the business.
Primary Duties:- Process shipping, receiving, transfer order, and inventory-related transactions within Microsoft Dynamics 365 Business Central (BC)
- Ensure inbound and outbound shipments are accurately documented and reflected within ERP systems
- Validate receiving documentation, shipment paperwork, and supporting records for completeness and accuracy
- Assist with shipment processing, receipt confirmations, and inventory transaction execution
- Maintain organized electronic and physical shipping and receiving documentation
- Ensure transaction accuracy and timely completion of receiving and shipping activities
- Internal Transfer Order Ownership:
- Serve as the primary owner of day-to-day transfer order coordination across all LayerZero facilities
- Monitor transfer order activity and proactively manage open requests, priorities, and exceptions
- Coordinate closely with Materials, Logistics, Production, Planning, and Warehouse teams to ensure timely movement of material between facilities
- Manage HOT, urgent, and escalated transfer requests impacting production schedules or customer commitments
- Track transfer order status and communicate updates to stakeholders throughout the organization
- Identify transfer order bottlenecks and help drive timely resolution
- Support continuous improvement of transfer order processes and workflows
- Transaction & Documentation Resolution:
- Investigate and resolve purchase order discrepancies, receiving issues, shipment documentation concerns, and transaction errors
- Coordinate with Procurement, Finance, Accounting, Logistics, Quality, and Operations teams to drive issue resolution through completion
- Serve as the owner of shipping, receiving, and transfer order exceptions until closure
- Research inventory, shipment, and transaction issues using BC and supporting documentation
- Escalate recurring process issues and recommend corrective actions
- Support audit readiness through proper documentation and transaction controls
- Dock & Material Flow Coordination:
- Support Shipping & Receiving Leads with dock scheduling, shipment prioritization, and inbound/outbound visibility
- Help coordinate receiving appointments, shipment readiness, and transportation timing
- Assist with inventory flow and material movement coordination between dock, warehouse, and production areas
- Maintain visibility of inbound shipments and communicate critical material arrivals
- Support prioritization of HOT receipts and critical material deliveries
- Help identify bottlenecks impacting dock throughput, receiving performance, or material movementERP & Operational Support:
- Utilize Microsoft Dynamics 365 Business Central (BC) to support operational execution and transaction accuracy
- Troubleshoot transaction issues related to purchase orders, receipts, shipments, transfer orders, and inventory movements
- Support ERP process improvements and standardization initiatives
- Assist with reporting, data validation, and operational analysis as needed
- Help maintain transaction discipline and process compliance throughout logistics operations
- Support inventory accuracy through disciplined transaction execution and documentation management
Experience & Skills:- 2+ years of experience in shipping, receiving, logistics, inventory, materials, warehouse, or manufacturing operations
- Experience using ERP systems to process transactions and investigate operational issues
- Strong organizational and follow-up skills
- Ability to manage multiple priorities and drive issues to resolution
- Strong communication and problem-solving abilities
- Proficiency with Microsoft Excel, Outlook, and business systems
- High attention to detail and commitment to transaction accuracy
- Experience with Microsoft Dynamics 365 Business Central (BC)
- Experience supporting transfer orders, shipping, receiving, or inventory control processes
- Manufacturing or warehouse operations experience
- Experience working cross-functionally with Procurement, Finance, Operations, and Logistics teams
- Experience supporting ERP implementations or process transitions
- Experience coordinating material movement or inventory-related transactions
Why Join Us?
Our Benefits:
Make a Difference. We believe great employees deserve great benefits designed to support health, financial well-being, professional growth, and family needs. Most of our core benefits are provided at no cost, reflecting our commitment to investing in the well-being of our team.$0-cost Dental Insurance$0-cost Vision Insurance$0-cost Short-Term & Long-Term Disability Insurance$0-cost Life Insurance with additional buy up options Medical Plan Choices, including one no-cost medical option plus two additional buy-up plan options$0-cost Employee Assistance Program offering confidential counseling and support services Employer Health Savings Account Contributions to help offset health expenses Retirement Plan Options with generous employer matching contributions Paid Parental Leave to support your growing family Why You Will Love Working with Us: Impact: Develop your skills and expertise in a rapidly growing industry, with your work directly influencing the success of mission-critical projects. Innovation: Immerse yourself in an environment that celebrates forward-thinking and continuous improvement. Collaborative spirit: Work closely with engineers, marketers, and other professionals to bring ideas to life. Grow with us: We are committed to your personal and professional development, offering endless opportunities to improve your skills and advance your career. At LayerZero, we are proud to be an Equal Opportunity Employer. We welcome and celebrate diversity, and we are committed to creating an inclusive environment for all employees.
