Project Coordinator (Construction)

Responsibilities: Partner with project managers to prepare timely and accurate customer invoices based on project activity and contract terms. Establish new jobs in internal systems and maintain organized project records throughout the lifecycle of each assignment. Review project cost data, investigate discrepancies, and assist with reconciliation to support reliable billing and reporting. Prepare cost-to-complete information and contribute to the tracking of financial progress on active construction projects. Compile and distribute recurring project reports, including weekly updates and workforce-related summaries, to relevant stakeholders. Monitor payment status, follow up with customers regarding outstanding balances, and support collection efforts in a thorough manner. Assist with administrative contract documentation such as subcontract records, change order paperwork, insurance compliance items, and lien release tracking. Support project closeout activities by confirming required billing, documentation, and final project records are completed accurately.