Executive Assistant
abacus groupNew York, NY
Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office.
Responsibilities:
- Provide high-level executive and administrative support to the CFOMaintain the CFO's schedule, prepare meeting agendas, presentations, reports, and minutes, and follow up on action items
- Process day-to-day financial administration using QuickBooks, ensuring accurate and timely recordkeeping.
- Perform bank reconciliations and assist with maintaining accurate cash balances across company accounts.
- Record customer deposits, outgoing transfers, electronic payments, and other banking transactions.
- Maintain an accurate log of all incoming funds, ensuring receipts and deposits are recorded and reconciled promptly.
- Support monthly financial reporting by preparing schedules, gathering documentation, and coordinating finance deadlines.
- Assist with accounts payable and receivable activities, invoice processing, expense management, and maintaining financial records.
- Coordinate documentation and information requests for audits, banking, compliance, and board reporting while maintaining strict confidentiality.
- Liaise with internal departments, external accountants, banks, and vendors to support the smooth
- Requirements3–5 years' experience in an Executive Assistant, Finance Administrator, Accounting Assistant, or similar role supporting senior leadership
- Proficiency in QuickBooks with hands-on experience maintaining accurate financial record
- Experience performing bank reconciliations, recording deposits, outgoing transfers, and maintaining cash receipt logs
- Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles
- Excellent organizational skills
- JobID: EA
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Level
Senior L5
Location
New York, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
9 days ago