Due Process Secretary Support the Special Education team in keeping due process documents and systems up to date and maintain organized records of special education students.
Duties and Responsibilities:- Follow the defined District 196 due process procedures according to policy, regulation, law and best practice
- Coordinate due process schedules including IEP team meetings, child study meetings and other special education related meetings
- Maintain a system to track, record and communicate with special education team related to upcoming due dates for IEPs and evaluations
- Review, finalize and mail special education documents
- Support transfer of records as students move between buildings and districts
- Maintain due process records on individual students following established district procedure
- Collect, maintain and communicate with district special education office related to student information
- Sort and distribute due process mail
- Manage and route incoming calls to appropriate personnel
- Implement defined enrollment procedures for Extended School Year
- Support district assessment department in organizing state assessments for students with disabilities
- Schedule interpreters for student meetings
- Send due process documents to be translated as needed
- Prepare historical records for annual transfer to electronic storage or to another site
- Maintain frequently used forms to support team and ensure updated forms are available for use
- Communicate with transportation on busing changes for special education students
- Perform other duties of a comparable level or type, as required
- Education and/or Experience
- High School Diploma or equivalent 1-2 Years of office experience in a school setting preferred
Knowledge, Skills & Abilities:- Proficient working with a culturally, ethnically, racially and socioeconomically diverse school community
- Ability to communicate effectively with diverse populations
- Ability to follow written and verbal instructions
- Ability to relate with others and present a positive interaction in a professional manner with public, peers, and administration in all communication
- Ability to exercise confidentiality in handling School District information
- Ability to work collaboratively with office and district staff
- Excellent oral and written communication skills
- Excellent organizational skills and attention to detail
- Knowledge or the ability to learn special education laws
- Proficient in word processing and spreadsheets
- Proficient in navigating multiple electronic systems
- Physical Demands
- Position involves listening, speaking clearly and visual acuity
- Position involves extended periods of sitting while working with computers
- Position involves frequent typing and repetitive hand motions operation computers or other technology equipment
- Position involves occasional lifting up to 10 pounds of office supplies or mail
- Work Environment
- Normal office conditions
- Position may travel between buildings as needed
Note:
This job description is not intended to be all-inclusive. The Rosemount Apple Valley Eagan School District reserves the right to modify duties and responsibilities as needed to meet the needs of the district.
