TRAVEL & ADMINISTRATIVE SPECIALIST [ROAD RACING SERIES]

Manage event registration and participant onboarding processes.· Coordinate licensing and credentialing for drivers, teams, staff, and other event participants.· Maintain accurate participant databases, records, and administrative systems.· Plan, manage, book, and communicate USAC Road Racing staff travel arrangements.· Coordinate hotel planning and room blocks, including advance and multi-year planning where appropriate.· Support invoicing, billing, expense tracking, and other financial administrative functions.· Prepare and coordinate event documentation and administrative communications.· Provide direct support to teams and drivers regarding registration, licensing, credentialing, and related questions.· Support office administration and maintain organized internal systems and records.· Coordinate contracts, waivers, compliance documentation, and required event paperwork.· Assist with staff administration and event staffing logistics.· Coordinate vendor administration and track required contract deliverables.· Provide additional administrative and operational support as needed throughout the Road Racing season. FUNCTIONAL AREAS OF RESPONSIBILITY· Participant Registration· Licensing and Credentialing· Staff Administration· Staff Travel Coordination· Hotel and Room Block Planning· Vendor Administration· Contract Deliverables· Administrative and Financial Support· Event DocumentationPOSITION EXPECTATIONS· Maintain a high level of organization, accuracy, and attention to detail across multiple programs and events.· Communicate clearly and professionally with USAC staff, competitors, teams, vendors, and event partners.· Manage multiple deadlines and priorities in a fast-paced motorsports environment.· Be available for a hybrid work schedule and travel to key Road Racing events throughout the season.· Work collaboratively with USAC Road Racing leadership and event staff to support efficient event operations.