Project Management Administrator

Position Summary: We are seeking a highly organized and detail-oriented Project Management Administrator to support our Project Management team in a fast-paced modular construction and manufacturing environment. This position will play a key role in coordinating project documentation, subcontract administration, insurance requirements, and Procore administration throughout the project lifecycle. The Project Management Administrator will work cross-functionally with Project Management, Legal, Labor Compliance, Accounting, Purchasing, Field Operations, subcontractors, and project partners to ensure project requirements are accurately documented, tracked, and completed on time.

Job Responsibilities: Provide administrative and coordination support to the Project Management team across multiple construction and manufacturing projects. Coordinate the preparation, routing, execution, tracking, and maintenance of subcontracts, amendments, exhibits, and related project documentation. Partner with Legal and Labor Compliance to coordinate subcontractor documentation and project-specific compliance requirements. Manage and maintain Certificates of Insurance (COIs), insurance documentation, endorsements, and other required subcontractor insurance records. Coordinate and track upstream insurance requests from owners, general contractors, construction managers, and other project partners, including certificates, endorsements, and additional insured documentation. Partner with Risk/Insurance and Legal on insurance requests requiring review, clarification, or escalation. Track and maintain project permits, licenses, approvals, and other required project documentation, including expiration and renewal dates. Maintain accurate and organized project records within Procore and other company systems. Support Procore project setup, document management, user administration, workflows, and administrative processes. Assist with the development and delivery of Procore training for project management and field personnel. Develop and maintain Procore guides, training materials, templates, and standardized processes. Monitor outstanding project documentation and proactively follow up with internal teams, subcontractors, vendors, and project partners. Maintain reports, and dashboards related to subcontractors, insurance, permits, and documentation. Support project closeout activities by ensuring required documentation is complete, organized, and properly archived. Identify opportunities to improve project administration processes, documentation standards, and cross-functional workflows. Maintain confidentiality and exercise sound judgment when handling contractual, insurance, legal, financial, and project-related information. Perform other project administration and coordination duties as assigned by the Director of Project Management.

Qualifications: 4+ years of experience in project administration, construction administration, contract administration, project coordination, or a related role. Experience in construction, modular construction, manufacturing, engineering, or another project-based environment strongly preferred. Experience with Procore required. Working knowledge of construction documentation, subcontract administration, project compliance, or insurance documentation preferred. Experience managing COIs, subcontractor documentation, permits, or insurance requests is highly desirable. Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously. Exceptional attention to detail and follow-through. Strong written and verbal communication skills with the ability to communicate effectively with internal teams and external project partners. Ability to work collaboratively with Legal, Labor Compliance, Risk/Insurance, Project Management, Field Operations, and other cross-functional teams. Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams. Ability to maintain accurate records and handle confidential information with discretion.

Benefits: Health, dental, and vision insurance 401(k) with company matching Paid time off and holidays

Salary: The salary range for this position is $75,000 to $85,000 commensurate with qualifications and experience. Final compensation will be determined based on a variety of factors, including but not limited to skills, relevant experience, internal equity, and market data. This position will be onsite in our Perris, CA location.