Construction Procurement Coordinator Habitat for Humanity of Greater Fort Wayne provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Habitat for Humanity of Greater Fort Wayne takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported. Habitat for Humanity of Greater Fort Wayne is a nonprofit Christian housing ministry uniting volunteers and local investors with qualified families to build safe, stable, and affordable homes in Northeast Indiana. Exempt/Non-Exempt: ExemptFull-Time/Part-Time: Full-Time
Shift: First
Location: Corporate Offices
Description:
The Construction Procurement Coordinator plays a critical behind-the-scenes role in making sure every Habitat home has the right materials on site, on time, and at a fair price. This position places orders for each project, verifies that every order and invoice is accurate, and helps keep our homes affordable for Habitat families. This role is highly collaborative, working with vendors, subcontractors, city permitting offices, and Habitat Construction Site Managers, Project Managers, and the Accounting team. This role splits time between the office, the warehouse, and job sites. Duties include lifting up to 50 lbs and working outdoors in all kinds of weather and around heavy equipment, with PPE. Occasional evening work, weekend work, or travel may be required.
What You'll Do:- Source the right materials
- Order materials and services for each build, making sure orders are accurate and arrive on time
- Request and compare quotes from vendors and subcontractors, and recommend the best value
- Keep clear records of quotes, purchases, and approvals
- Solve shortages, delays, and delivery problems before they hold up a build
- Track donated and purchased materials in our warehouse and on job sites
- Maintain affordability
- Review, reconcile, and code invoices before they go to Accounting for approval
- Track purchases and project costs against budget, and raise concerns early
- Work with Accounting to resolve invoice questions and support reconciliations and reporting
- Coordinate project success
- Build good working relationships with vendors and subcontractors, and keep their contracts, insurance, and licenses up to date
- Handle permits, inspections, and utility applications with city and county offices
- Track change orders and make sure approvals are in place
- Keep Site Managers, Project Managers, and Accounting informed so projects keep moving
- Keep project files organized across multiple active builds
- Suggest simpler, better ways of working as you learn the process
Good to know: This role splits time between the office, the warehouse, and job sites. Duties include lifting up to 50 lbs and working outdoors in all kinds of weather and around heavy equipment, with PPE. Occasional evening work, weekend work, or travel may be required.
Position Requirements:- Strong organization and attention to detail
- Comfort working with numbers, invoices, and budgets
- A habit of thinking ahead and catching problems early
- Clear, friendly communication with vendors, coworkers, volunteers, and city offices
- Experience in purchasing, procurement, accounts payable, or construction coordination is preferred
- Knowledge of residential construction, or a willingness to learn itProficiency in Microsoft Office; experience with Procore, Buildertrend, Smartsheet, or similar is a plus
- An associate degree in business, construction management, accounting, or a related field is a plus; equivalent experience is welcome
- A valid driver's license and an acceptable driving record
- This position is currently accepting applications.
