Vice President of Administration

We are a private equity-backed real estate services platform focused on consolidating and scaling a network of high-performing, transaction-oriented businesses. With a disciplined acquisition strategy and a focus on operational execution, we are building an integrated platform that prioritizes financial rigor, talent-driven growth, and long-term value creation. The company is entering a significant growth phase and seeks a finance executive capable of building institutional-grade infrastructure from the ground up. TheVice President of Administrationwill serve as the senior administrativeexecutive of the operating company, assuming full responsibility for humanresources (HR), operations & corresponding technology, compliance, licensing, benefits, training, and post-acquisition integration. This is a high-impact, hands-on leadership role, ideally suited for a candidate with a well-rounded HRand operations background supporting transaction-driven, service-basedbusinesses with a mixed talent pool of 1099 independent contractors (IC's) andW-2 employees (W2's).The position requires apeople-first mindset, the ability to operate independently, implement scalableprocesses, and maintain precision in a lean environment. As the businessscales, this role will be central to ensuring a thriving company culture, andmaintaining a healthy, sustainable organization with high retention.

Policy Manual, Intellectual Property (IP), Confidentiality Agreement (CA), andMA Agreement (MA)C ollaborate withSVP of Corporate Development to create a best-in-class onboarding program toensure a seamless integration of staff, individual brokers, teams of brokers, and M&A acquisition targets that includes: 1 st week trainingprogram, appropriate paperwork, I9 verification, IT & systems set-up, initial platform training, website bio collection, press release coordination, welcome box with branded swag, and 30/60/90 day milestones with regularcheck-ins Along with the SVPof Corporate Development, create ideal organizational structure, jobdescriptions, and hiring plan to create leverage necessary to supportadditional acquisitions effectively2. Compensation, Benefits, & Performance Management Collaborate with VP of Finance on internal controls with payroll/HRIS programs Implement ICHRA-based healthcare support model from initial discover Dev elop andimplement a performance management framework for broker administration andoperation staff members Structure compensationframeworks that support profitability, retention, and growth in consultationwith CEO, SVP of Corporate Development, and VP of Finance3. Compliance & ITConduct classification audit (W2 vs. 1099) across all staff and contractors to mitigate risk Review Broker-of-Record (BOR) information across entities, and establish SOPs for onboarding, managing, and auditing existing BOR relationships Establish SOPs related to broker licensure, and create a thorough compliance calendar with all associated continuing education (CE), license renewals, entities, and other filing dates across all jurisdictions Collaborate with SVP of Corporate Development to determine ideal structure for company intranet/client portal, from sourcing bids from IT vendors through testing, implementation, and internal training Conduct an IT security review, and establish SOPs and policies for passwords/password managers, device compliance, two-factor authentication (2FA), & shared credentials Provide training to Regional Managing Directors (RMDs) and Staff on new HR and compliance policies Personally manage all administration and operations functions in the early phase Oversee and streamline operational vendors to unified terms where possible (IT, HR, Facilities Management (FM) Build internal capacity over time as complexity and transaction volume increaseRequirementsQualificationsExperienceMinimum of 8 years of blended Operations & Human Resources experience, with at least 2-4 years in a leadership role Proven track record working with blended W2 & IC workforce, ideally working with teams in multiple states & regions Direct experience integrating acquisitions into a centralized operation Industry Background Preference for experience in real estate services or similarly structured, transaction-heavy, service-oriented businesses Technical Skills, Education, & Certifications Comprehensive understanding of standard Labor & Employment practices related to hiring, performance management, and firing Technologically savvy with experience using/administering systems such as Applicant Tracking Systems (ATS), Client Relationship Management systems (CRMs), Human Capital Management or Human Resource Information Systems (HCM or HRIS)BS or MS in Organizational Development, Human Resources Management, Business Administration, or SHRM certification preferred but not required Compensation may be higher for a candidate with therequisite experience and qualifications.