Executive Administrative Assistant

Executive Administrative Assistant This is an exciting opportunity to support a senior executive leadership team at a growing headquarters location. The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership. High-visibility role supporting key business leaders (CFO, CEO, and CHRO) Opportunity to help shape culture within a growing new headquarters environment Significant involvement in planning and executing company events, meetings, and executive gatherings Collaborative, service-oriented culture that values initiative and professionalism Long-term career potential Manage complex executive calendars and scheduling across multiple time zones Coordinate executive travel, accommodations, itineraries, and logistics Lead planning and execution of company events, leadership meetings, team gatherings, and special projects Coordinate event logistics including venue arrangements, catering, agendas, communications, and day-of execution Support office operations and administrative functions for the headquarters location Manage meeting preparation, materials, and follow-up communications Maintain organized records, documentation, and communications using Microsoft Teams and Office applications Prioritize and manage multiple executive requests while maintaining exceptional responsiveness and attention to detail Serve as a key resource for ensuring professional and seamless experience for employees, visitors, and leadership events Be a primary point of contact for C-Suite executives and serve as a friendly in-office presence 3-5+ years minimum of experience supporting senior leadership teams Demonstrated experience coordinating corporate events, leadership meetings, off-site meetings, or company functions Strong project coordination skills with the ability to manage multiple event details and deadlines simultaneously Experience managing calendars, scheduling meetings, and coordinating executive travel Advanced Microsoft Office skills, including Excel and PowerPointProficiency with Microsoft Teams Excellent organizational, communication, and prioritization abilities Self-starter with a high level of professionalism, accountability, and discretion Service-oriented, adaptable, and highly responsive approach to supporting executives and company events Comfortable working onsite in a fast-paced and evolving office environment