Compliance Officer/Program Coordinator

Compliance Officer/Program Coordinator Be an Eagle - Where Purpose Takes Flight! - Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institutionwe are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,' NCCU has been a cornerstone of education since 1910, fostering innovation and progress. Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement. An opportunity awaits you at NCCU, where your purpose can take flight. Employee Benefits available to NCCU permanent employees include the following and more: Accrued Vacation and Sick Leave, Community Service Leave, NC State Health Benefits, NCFlex Vision, Dental, Flexible Spending Account, Life Insurance and more, 11-12 Paid Holidays, Teachers and State Employees Retirement System (TSERS), Optional Supplemental Plans 401k, 403b, 457b and 457, Employee Assistance Program (EAP), Campus Recreation Center Discount, University Bookstore Discount and more. The Compliance Officer/Program Specialist will assist the Director of Title III in proactively supporting grantees in implementing best practices to ensure timely and accurate reporting to the U.S. Department of Education (U.S. DOE). Staff member serves as financial management consultant and authoritative expert to grantees regarding tracking, monitoring, and use of grant funds; internal control systems; financial policies; and sound fiscal management practices. Ensures that grantees' fiscal and internal control systems are competent to meet program requirements by providing assistance in pre-award planning/preparation, budgeting, application procedures, project approval, grant implementation, grant monitoring and evaluation, and audit resolution. Reviews applicant budget submissions, assesses applicants' capacity to appropriately expend grant funds, monitors spending performance of assigned grantees, and ensures that grant recipients meet legal, fiscal, and program requirements. Provides technical assistance, identifies options, and makes recommendations on grant preparation and implementation through site visits, workshops, training, and other management assistance services. This staff will also perform other duties as assigned by the Title III Programs Director. Ability to work independently, making effective decisions quickly and resolutely; knowledge of management skills, including planning, prioritizing, implementing, and evaluating; ability to maintain confidentiality and discretion; ability to work effectively with individuals of all professions, ranks and personalities; knowledge of University and System hierarchical structure, policies and procedures; ability to use technology effectively; ability to manage multiple projects with attention to detail and accuracy; comprehensive and effective writing and verbal communication skills; sensitivity to and awareness of University programs; ability to adapt quickly to new situations and to work under unusual pressure with frequent interruptions while maintaining a high degree of concentration and attention to detail; ability to find creative solutions for complex problems while still maintaining the integrity of the standards and policies of the institution; ability to rapidly acquire general knowledge of all policies and procedures, complete knowledge of function, and be able to give understandable interpretations of policies and procedures; demonstrate knowledge of, and familiarity with, the theory, methods, and principles of fiscal management, as well as the federal, state, and local laws, regulations, and requirements that govern grants administration; ability to explain relevant issues and train other staff members; capable of conducting research and collecting documentation independently; experience and success in formulating and implementing financial policies and procedures that strengthen grantees' internal controls; knowledge of various approaches to accounting systems used in order to evaluate, track, monitor, and determine whether grantees' financial internal control systems meet program requirements and to make appropriate authoritative recommendations for improvement of internal controls and modification of accounting systems; skill and diplomacy in meeting and dealing with a variety of officials from various University and external constituencies; ability to provide leadership to empower internal stakeholders to reach full potential; ability to think globally and apply experiences in a creative and strategic manner; sensibility to and awareness of the University's diverse community; thorough knowledge of and experience with managing financial operations and financial reporting, especially with regard to federal and private grants; knowledge of US generally accepted accounting principles and financial accounting standards; thorough knowledge of and experience in the rules, regulations and procedures for government grants/contracts; demonstrated ability to design and implement effective workflow processes and procedures that enhance internal controls and reporting; superior problem solving and analytical skills; and appreciation for deadlines and adherence to project plans. Any combination of education and experience equivalent to a master's degree, in business administration, with course work in finance, accounting budget analysis, or a related field, plus five years of progressive and responsible professional experience relevant to the position, five years of grant administration experience, and two years of accounting or finance, work experience. Background in business management systems, contract or grant compliance, and administration of federal government programs, particularly large projects preferred. Federal costing compliance, federal financial management, federal grants management, or professional grant writing certification is preferred. You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal background checks, and education/license verification prior to employment. North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Consistent with the policy of the State of North Carolina, North Carolina Central University (NCCU) reaffirms that it has been, and will continue to be, the policy of this University to be an equal opportunity employer. North Carolina Central University is committed to providing educational opportunities and prohibits discrimination against students, applicants, employees, or visitors based on race, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Any individual alleging discrimination based on sexual orientation cannot grieve beyond the University's internal grievance process. In keeping with this policy, and to further the principle of equal opportunity, all other personnel matters such as recruitment, selection, hiring, promotion, compensation, performance appraisal, disciplinary actions, benefits, transfers, separations, reduction in force, grievance procedures, company-sponsored training, education, tuition assistance, and social and recreational programs will also continue to be administered in accordance with this policy. Fully On-site (dedicated office at Duty Station)

Provides administrative analysis, post-award services, and oversight to ensure compliance with grant requirements. Serves as a resource and point of contact for finance staff and managers of Title III-funded programs. Responsible for assisting the Director of Title III Programs with the development of long-range and strategic plans, and administrative policy and procedures for all Title III Program Projects/Activities by encompassing University priorities, policies and Federal law. Responsible for the design and control of internal recordkeeping consistent with university accounting standards and Federal and State records retention policies. In the absence of the Director, authorized to commit Title III transactions, such as expenditures, budget transfers, and other transactions. Notifies the Title III Programs Director of problems and irregularities.

Reviews and communicates to Activity Directors U.S. DOE requirements for periodic proposals. Provides expert editorial assistance to faculty and administration in the development of the Title III HBCU, FUTURE Act, and HGBI grants through consultation on (before the proposal is begun or as work is in progress) text of grant proposals, including recommending reorganization for better flow, rewording for clarity, verifying concordance between figures and text, suggesting new figures, and editing to comply with APA or other style guidelines. Reviews Title III Grant proposal documents to ensure the appropriate compliance inputs are included. Reviews unit costs of proposal budget for compliance (proposals in accordance with A-21 Cost Principles). Proposes procedures for compliance during the proposal development stage of the grants/contracts.

Reviews for compliance Title III financial documentation (i.e., costs charged to grants/contracts including, but not limited to travel expense reports, consultant agreements, personnel allocation sheets). Works to ensure that grantees appropriately administer and expend their grant funds to meet their project goals and objectives in a timely manner. Conducts bi-monthly monitoring meetings. Develops and manages Compliance Checklists for all grants/contracts. Reviews grants and contract terms to ensure expenditures are properly allocated and that they conform to the defined budget parameters and terms of the award approved by the U.S. DOE; Monitors adherence to established policies and processes for grants and contracts; Maintains a grants/contracts finance database system for monitoring grant and contract compliance requirements. Maintains up-to-date, accurate financial records on all Title III Projects. Reviews files to ensure appropriate documents are available (pre-approvals, all modifications). Ensures the proper labeling, maintenance and disposition of inventory purchased with grant funds. Reviews "burn rate" on projects. Monitors and tests internal controls for Title III Projects. Reviews any journal entries prepared by the Sponsored Research and Programs Office. Responsible for