Heritage Academy Charter Schools Inc San Antonio Campus - San Antonio, Texas Open in Google Maps
Registrar (PK-8)
Heritage Academy Charter Schools Inc San Antonio Campus - San Antonio, Texas Open in Google Maps
This job is also posted in Heritage Academy
Job Details
Job ID: 5915762
Application Deadline: Posted until filled
Posted: Sep 04, 2026 5:00 AM (UTC)
Starting Date: Immediately
Job Description: Heritage Academy (Pk-8)
The Registrar at Heritage Academy, is responsible for the accurate management, maintenance, and reporting of all student academic records. This role ensures compliance with Heritage Academy policies, Texas Education Agency (TEA) requirements, and federal regulations while supporting the campus mission of student success and academic achievement.
Primary Responsibilities:
Maintain, update, and secure all student cumulative records, including enrollment, withdrawal, attendance, and transfer documentation
Process student registrations and ensure all required enrollment documents are complete, accurate, and compliant with ResponsiveEd and TEA guidelines
Manage student transcripts, credit tracking, and academic history to support graduation requirements
Support PEIMS data entry, reporting, and audit preparation in collaboration with campus and district teams
Assist administrators, counselors, and instructional staff with student scheduling, enrollment accuracy, and record verification
Respond to records requests from other schools, districts, and authorized agencies in a timely and compliant manner
Maintain strict confidentiality of student records in accordance with FERPA and ResponsiveEd policies
Support campus attendance monitoring processes and ensure accurate daily attendance reporting
Participate in campus data validation and accountability reporting processes
Qualifications: High school diploma required; associate or bachelor’s degree preferred
Experience in school registrar duties, student records management, or administrative office support preferred
Strong knowledge of PEIMS reporting systems and Texas school compliance requirements preferred
Proficiency in student information systems (SIS) and data management platforms
Strong organizational skills, accuracy, and attention to detail
Effective communication and customer service skills in a school-based environment
Core Competencies: High level of accuracy and accountability in data management
Ability to meet deadlines in a fast-paced campus environment
Strong collaboration with campus leadership, teachers, counselors, and district personnel
Commitment to confidentiality, integrity, and compliance
Problem-solving skills related to student enrollment and records issues
Campus Alignment:
At Heritage Academy-the Registrar plays a key role in supporting student achievement by ensuring accurate data that informs instruction, accountability, and campus decision-making
Position Type: Full-Time
Salary: $34,000 to $34,000 Per Year
Job Requirements: At least 1 year(s) of relevant experience preferred.
Citizenship, residency or work visa required
Contact Information
Roberto Lara, Campus Administrator
San Antonio Campus
Phone: (210) 354-7753
Email: rlara@heritageacademy.net
