Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant II to support daily sales administration and operational activities. This role is responsible for managing day-to-day administrative accountabilities, supporting cross-functional teams, maintaining compliance requirements, coordinating meetings and events, generating reports, and handling confidential information with professionalism and integrity. The ideal candidate will possess strong Microsoft Office skills, excellent communication abilities, outstanding organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Manage end-of-day settlement/cashiering and driver paperwork.
Handle location free-goods and employee sales activities.
Provide professional, confidential, and organized administrative support.
Maintain calendars and coordinate on-site and off-site meetings.
Manage location equipment and related administrative processes.
Monitor emails and phone calls and proactively coordinate issue resolution.
Execute and maintain required control and compliance requirements.
Learn multiple role processes and provide coverage as needed.
Organize and maintain department files, both electronic and hard-copy.
Interact daily with cross-functional teams across the organization.
Maintain a high level of integrity and professionalism when handling confidential information.
Work effectively and calmly under pressure while managing multiple priorities.
Administer business applications and time-sensitive processes including AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, and Respond & Recover.
Create customized reports using Excel Pivot Tables, advanced formulas, and macros.
Assist with planning and coordinating department meetings, activities, and events.
Support special projects and perform additional administrative duties as assigned.
Required Qualifications:
Minimum 2+ years of Administrative Support experience.
Experience supporting a consumer goods, manufacturing, distribution, logistics, or corporate environment preferred.
Strong proficiency in:
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPointMicrosoft Outlook
- Advanced Excel skills including Pivot Tables, formulas, and reporting.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and follow-up skills.
- Ability to prioritize workload and meet deadlines in a fast-paced environment.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and use discretion with sensitive information.
- Strong problem-solving and critical-thinking abilities.
- Ability to learn and become proficient in multiple software applications and business systems.
Preferred Qualifications:
Bachelor's Degree preferred.
Experience with SAP, Kronos, or similar business applications.
Experience creating reports and analyzing data in Excel.
Experience supporting multiple departments and stakeholders.
