Job Full Description Document Scanning & File Management Specialist (Temporary)
Company: Deschutes County
Location: Bend, OR
Position Type: Temporary (2-3 Month Project)
Pay Rate: $28.00/hour
Schedule: Monday-Friday, 8:00 AM to 5:00 PM (1-hour lunch)
Work Environment: 100% On-Site
Position Summary:
Deschutes County is seeking two temporary employees to assist with a personnel records digitization project. This project involves converting paper personnel files into electronic records while maintaining organization, accuracy, and confidentiality. One associate will focus on scanning documents and preparing completed files for storage, while the other will focus on electronic file creation, organization, and document management. Qualified associates may have the opportunity to assist with both functions throughout the project.
Key Responsibilities:- Scan and digitize personnel files while ensuring document quality and accuracy.
- Create, organize, and maintain electronic folders, records, and file naming conventions.
- Sort, upload, and securely manage confidential documents within the electronic filing system.
- Skills Required
- Good attention to detail
- Strong computer skills
- Working knowledge of Adobe Acrobat ProAbility to create files and folders
- Ability to sort and place documents in the correct folder locations
- Ability to accurately rename electronic documentsAbility to maintain organization and accuracy while handling personnel files
- Ability to follow established procedures and maintain confidentiality of recordsExperience Required
- Experience working with electronic files and folders
- Experience sorting and organizing documents
- Experience accurately renaming and managing electronic recordsExperience using computer-based filing systems
- Working knowledge of Adobe Acrobat ProExperience handling and organizing confidential documents preferred
- Education Required
- High school diploma or equivalent preferred
- Ability to perform the duties of the position, including document scanning, file organization, and electronic records management
- Qualities Required
Detail-oriented
OrganizedAccurateDependableAble to maintain confidentiality
Able to follow established procedures
Able to work independently
Able to manage and organize large volumes of documents efficiently
Expected Results
Accurately convert paper personnel records into organized electronic files
Maintain consistent file naming, folder structure, and document organization standards
Ensure all documents are scanned, indexed, and stored correctly while maintaining strict confidentiality
Complete assigned records within project timelines while maintaining a high level of accuracy and attention to detail
Physical Requirements:- Ability to sit, stand, and move throughout the workday
- Frequent use of a computer and scanning equipment
- Ability to read, review, and organize printed and electronic documentsAbility to lift, carry, and move file boxes weighing up to 25 pounds
- Ability to bend, reach, stoop, and file documents as needed
- Ability to perform repetitive tasks while maintaining accuracy and attention to detail
- Equipment Used
- Computer workstation
- Document scanners
- Adobe Acrobat ProElectronic file storage systems
- Filing cabinets and storage boxes
Interview Process:
Candidates selected for consideration will participate in a brief video interview with the County prior to placement. Apply TodayTo be considered for this opportunity, please submit your resume or contact us directly for more information.
Jennifer Underhill
Employment Specialist:
Express Employment Professionals541-389-1505jennifer.underhill@expresspros.comwww.expresspros.comHelping talented people find great opportunities throughout Central Oregon. Bend, OR3124296 SW Columbia StreetSuite BBend, OR 97702
