Tribal Accounts Payable Specialist

Job Purpose: Coordinates and supervises accounts payable activities, provides general accounting and administrative support.

Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time) Pays vendors and suppliers by receiving and verifying invoices for goods and services, preparing inventory batches, entering the data into the general ledger for payment, running checks, and preparing checks for mailing following established procedures. Resolving department and customer inquiries Assists with month-end and year-end close processes by reviewing vendor invoices, resolving discrepancies, preparing corrective entries and reconciling AP related general ledger accounts, monitoring accounts payable ledgers, ensuring aged items are researched and resolved, identifying, recording and reporting 1099 taxes and state withholding in compliance with tax laws, preparing assigned year-end audit paperwork, and providing assistance to auditors as needed. Ensures General Ledger accuracy by running reports, verifying accounts payable entries, comparing data to invoices, and researching and correcting errors and performing budget to G/L analysis, Review all departments' expense related G/L accounts. Prepare Check Copies & Backup for document retention via Docuware Software. Organizing additional physical and electronic filesAP Software maintenance and Training Maintain vendor data, W-9 status and bi-annual updates. Training for best practices, and learning more efficient processes. Troubleshoot AP process errors. General Accounting, Staff Development Non AP GL account reconciliations. Prepare Non Checkbook and investment account bank reconciliation, prepare supportive excel schedules as needed. Process credit cards data. Provides Administrative Support 5% Handle incoming and outgoing mail, correspondence, Ordering and maintaining inventory of checks, envelopes, and government forms. Job Specifications:

Education and Experience: Essential:

• Associates Degree in Accounting or related field or equivalent experience 3 years general accounting experience
• Desirable:
• Tribal accounting experience
• Skills and Knowledge:
• Essential:
• Working knowledge of GAAP and G/L account analysis
• Proficiency in computerized accounting systems
• Proficiency with 1099 filing requirements
• Proficiency in MS Word and Excel
• Excellent English writing skills
• Ability to communicate effectively in the English language
• Ability to apply knowledge and make sound judgments
• Ability to interact effectively with a diverse employee population
• Ability to perform mathematical calculations
• Ability to present concepts in a clear and concise manner
• Ability to maintain professionalism and composure
• Ability to understand and follow verbal and written directions
• Ability to accept constructive criticism
• Ability to prioritize and monitor multiple tasks and assignments
• Ability to maintain confidentiality and objectivity
• Ability to use 10-key by sight or touch
• Record-keeping and organizational skills
• Desirable:
• Microsoft Dynamics experience
• Microsoft Report WriterTribal auditing experience
• Docuware Digital Storage experience
• Notary Public
• Supervisory/Managerial Accountability:
• Direct: None