Job TitleThere is one (1) immediate permanent full-time vacancy with the Hawai'i Police Department - Records & Identification Division in Hilo.
Job Description:
Performs a variety of clerical work in checking and processing police records and reports for conformance with departmental and legal requirements; processes and maintains logs of warrants, subpoenas and other legal papers; registers and processes transfer of firearms; and performs other related duties as required.
Examples Of Duties:- Receives and processes forms from operating commands and reviews for completeness and accuracy.
- Reviews police investigative reports for accuracy and conformance to established departmental and legal requirements.
- Sends notices for explanation, clarification, and/or additional follow-up by operations personnel.
- Inputs and deletes information from computerized files.
- Maintains and controls the criminal and miscellaneous reports files by classifying and filing reports by types and degrees of crimes.
- Processes and maintains log of subpoenas, outstanding bench warrants, and other legal documents received from the courts and other agencies.
- Receives, logs, and distributes documents from other jurisdictions and returns them properly executed.
- Receives request for and processes criminal abstracts.
- Collects fees and issues receipts for criminal abstracts.
- Receives bail money and prepares transmittal sheet for forwarding to the respective court.
- Receives and processes applications for permits to acquire firearms.
- Examines and registers firearms.
- Searches files to check records of the seller/buyer before transfer and issuing permit to possess firearm or registering firearm.
- Keeps monthly statistics of registration and transfer and makes periodic inspection to discover unused firearm permits.
- Searches firearm files to ascertain previous registration and stolen property file for theft of said firearm.
- Ensures that weapon being registered is permissible under federal, state, or local laws, and that person is eligible to possess such weapon.
- Types registration.
- Fingerprints and photographs applicants.
- Receives and processes requests for copies of police reports.
- Collects fees for copies made and issues receipts.
- Provides information to authorized individuals over the counter or by telephone.
- Fingerprints individuals for ID's, naturalization, immigration, employment, bonding, and powder license applicants.
- Provides assistance to the Police Evidence Custodian in filing, storage, and retrieval of evidence and records.
- Provides assistance to the Fingerprint Technician in screening rolled prints.
- Makes copies of photos for photo lineups.
- May train new personnel.
- May supervise and review the work of others.
- Minimum Qualification Requirements
- Training and Experience: A combination of education and experience substantially equivalent to:
- Graduation from high school, and
- Three (3) years of clerical experience, of which
- One (1) year shall have involved the filing and maintenance of police records (for example: traffic accident reports, criminal complaints, fingerprinting cards, criminal abstracts, firearm permitting and registration), and
- Must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.
Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).
Note:
Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.
Benefits:
The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
Vacation:
Start accruing paid vacation time immediately upon hire – up to 21 days per year. Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays:
The County provides 13 paid holidays per year (plus General Election Day when applicable).Training and Development: The County has a variety of training and development opportunities for employees. County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. Public Service Loan Forgiveness (PSLF)
Program:
You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership:
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.
