Administrative Specialist AF

Responsibilities: Provide administrative support to internal teams and managers. Manage and organize documents, records, files, and and maintain accurate administrative information and, format, and update reports, spreadsheets, presentations, and other documents. Manage emails, calendars, meetings, appointments, and routine administrative requests. Coordinate information and tasks between internal teams and external contacts. Monitor deadlines, pending tasks, and follow-ups to ensure timely completion. Perform data entry and verify information for accuracy and completeness. Assist with invoices, expense reports, purchase requests, and other administrative processes when required. Maintain organized digital filing and document management systems. Support onboarding, internal processes, and other administrative projects. Identify administrative issues and recommend improvements to processes and workflows. Ensure company policies and administrative procedures are followed consistently. Maintain confidentiality when handling sensitive business and employee timely and professional support to employees, managers, and external contacts.

Required Skills: Excellent verbal and written communication skills. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong data entry and documentation skills. Ability to prioritize and manage multiple tasks simultaneously. Strong problem-solving and follow-up abilities. Proficiency with Google Workspace or Microsoft Office. Comfortable using spreadsheets, email, calendars, databases, and other digital tools. Strong written documentation and record-keeping skills. Ability to work independently and take and discreet approach when handling confidential to adapt to changing priorities and processes.

Requirements: Previous experience in administrative support, office administration, operations, coordination, or a similar role. Experience managing documents, records, data, schedules, and administrative processes. Strong computer and digital skills. Ability to work independently and collaborate effectively with remote teams. Strong attention to detail and ability to meet deadlines. Ability to manage multiple priorities in a fast-paced environment. Reliable internet connection and a suitable setup for remote work. Professional, proactive, organized, and dependable attitude. English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders. By applying to this position, we'll create your Simera Professional Key (SPK)—a unique key that helps you connect with employers, stand out, and secure the right match.