Description:
Real Estate Legal Secretary | Residential & Commercial Closings | $51K-$60K
Onsite | Lake Hopatcong, NJ
Heartline Staffing is recruiting a Real Estate Legal Secretary for an onsite opportunity in Lake Hopatcong, New Jersey. This role supports attorneys and clients throughout residential and commercial real estate transactions, coordinating documentation, deadlines, closings and communication from contract through closing.
The ideal candidate is highly organized, detail-oriented and comfortable managing multiple transactions and priorities in a fast-paced legal environment. This position requires strong communication, accuracy, confidentiality and the ability to coordinate effectively with attorneys, clients, lenders, title companies, real estate agents and municipal offices.
POSITION OVERVIEW:
Prepare, review and manage real estate closing documents, contracts and correspondence
Coordinate residential and commercial real estate transactions from contract through closing
Communicate with clients, attorneys, lenders, title companies, real estate agents and municipal offices
Schedule closings, appointments and meetings while maintaining attorney calendars
Order title searches, surveys, payoff statements and other required closing documents
Prepare closing packages and ensure documentation is complete and accurate
Track transaction deadlines and follow up on outstanding items
Draft legal correspondence and assist with document preparation
Maintain organized physical and electronic client files
Conduct legal and property-related research as needed
Enter and maintain accurate information in case management and document management systems
Answer phones, respond to inquiries and provide professional client service
Assist attorneys with administrative and paralegal duties as assigned
COMPENSATION
$51,000-$60,000
WORK ARRANGEMENT
Onsite in Lake Hopatcong, NJ
Relocation Assistance: No
Visa Sponsorship: No
Requirements: Strong organizational and multitasking abilities REQUIRED
Excellent written and verbal communication skills REQUIRED
Proficiency in Microsoft Office Suite, including Word, Outlook and Excel REQUIRED
Ability to maintain confidentiality and appropriately handle sensitive information REQUIRED
Strong attention to detail and accuracy REQUIRED
Ability to manage deadlines and multiple priorities in a fast-paced environment REQUIRED
Ability to work collaboratively with attorneys, clients and other parties involved in real estate transactions REQUIRED
Ability to work onsite in Lake Hopatcong, NJ REQUIRED
Preferred
Previous experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator or related administrative professional Preferred
Knowledge of residential and commercial real estate transactions Preferred
