Key Responsibilities:
Invoicing & Financial TrackingProcess and route all invoices related to artist advances, legal fees, and recording costs to Finance for paymentLog all expenses against individual artist budget sheets in real timeMonitor spend against approved budgets and proactively flag A&Rs when nearing or projected to hit budget capsMaintain accurate, up-to-date budget summaries for each active projectCatalog & DistributionManage back catalog collection and ingestion, ensuring metadata, audio, and artwork meet distributor specsCoordinate and execute all single, EP, mixtape, and album uploads with the distributorTrack delivery status and troubleshoot rejected or delayed releasesAgreement & Rights ManagementLog and maintain a database of all producer and side artist agreements per projectTrack clearance status across producers, labels, publishers, and other third parties, and flag bottlenecks before they delay a releaseMaintain a centralized, organized repository of all legal agreements tied to each record (recording agreements, sample clearances, features, producer deals, etc.)Logistics & BookingCoordinate studio booking for A&Rs and artistsArrange travel for A&Rs as needed for sessions, meetings, or eventsCalendar & SchedulingMaintain and update the production and release calendar for both GoodTalk and Jumpstart rostersEnsure all stakeholders (A&R, marketing, distribution, legal) have visibility into key dates and deadlinesGeneral A&R AdministrationMaintain organized digital files for each project (contracts, session notes, deliverables, approvals) Assist with royalty and recoupment tracking in coordination with FinanceSupport A&R in gathering session credits, songwriter splits, and metadata for registration with PROs/publishersCoordinate sample clearance requests and track approval timelinesAssist with vendor and service provider setup (engineers, studios, mastering), including W-9s and payment informationTake notes and track action items during A&R and project status meetingsAssist with mechanical licensing and Content ID/rights management issues as they ariseSupport onboarding of new artists and producers with contract and paperwork collectionProvide general administrative support to the A&R department as neededQualifications1–3 years of experience in music industry operations, A&R administration, or business affairs (label, management company, or distributor experience preferred) Strong understanding of recording budgets, advances, and recoupment structuresFamiliarity with digital distribution platforms and metadata requirementsHigh attention to detail and comfort managing multiple deadlines across a busy release slateProficient in Excel/Google Sheets; experience with royalty or rights management software a plusStrong written and verbal communication skills for cross-departmental coordinationEngagement TermsThis is an independent contractor engagement, not a full-time employee positionCompensation: $3,000/month, paid against a monthly invoice submitted by the contractorContractor is responsible for their own taxes, equipment, and benefits; no employee benefits are provided
