Occupancy Planner - Lab Project Planning

Occupancy Planner – Lab Project Planning – JLLOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: As an Occupancy Planner for Lab Project Planning with JLL, you'll manage end-to-end planning for approximately 1.6M SF of laboratory space across multiple AMER campus locations throughout the US and Canada for a major tech company's campus initiative. You'll consolidate complex technical data, develop feasible project scenarios, and maintain stakeholder alignment critical to successful relocations that minimize operational disruption while meeting technical requirements. Your expertise in data management, stakeholder coordination, and technical validation will directly impact project success and operational continuity. Your contributions will support JLL's occupancy planning excellence as you consolidate laboratory data from multiple client systems into comprehensive tracking tools, develop FROM/TO project scenarios through blocking and stacking exercises, create test fit layouts incorporating power and specialized equipment requirements, partner with MEP engineering consultants to validate technical feasibility, and serve as the central coordination point between key stakeholders ensuring successful integration and execution. What your day-to-day will look like: Data Management & Systems Integration: Consolidate laboratory data from multiple client systems into a comprehensive Master Project Planning Tracker serving as the single source of truth. Establish monthly executive dashboards showing project status, completion rates, and outstanding requirements across all sites. Project Planning & Scenario Development: Develop FROM/TO project scenarios through blocking and stacking exercises. Create test fit layouts incorporating power, structural capacity, and specialized equipment requirements in partnership with Site Occupancy Planners while tracking temporary lab relocations documenting timelines and final equipment destinations. Stakeholder Coordination & Alignment: Serve as the central coordination point between key stakeholders within client and JLL teams for successful integration and execution. Facilitate requirements gathering sessions documenting programming needs and equipment specifications while coordinating regular stakeholder check-ins and monthly executive reporting. Technical Validation & Feasibility: Partner with MEP engineering consultants to validate power loads, structural capacity, and technical feasibility. Iterate test fit layouts based on feedback to address all technical constraints and obtain final approvals before finalizing project plans. Strategic Reporting & Communication: Simplify and visualize complex data through clear, concise reports, charts, and presentations, translating complex information into compelling narratives for executive leadership. Produce Project Planning Reports with scenario options for executive decision-making. Risk Management & Mitigation: Proactively identify and mitigate risks including incomplete audit data, unknown equipment, system limitations, and schedule constraints. Manage risks related to temporary lab relocations and escalate critical issues with documented mitigation plans. Cross-Functional Relationship Building: Foster critical relationships with Client Strategic Lab, Portfolio Strategy, Business Unit Leadership, JLL Occupancy Planning, Facility Management, Engineering Teams, MEP Consultants, and Lab Operations Teams, ensuring development of portfolio strategy plans across locations.