Executive Assistant

Role Overview: Astrodyne TDI is seeking a proactive, polished, and business-minded Executive Assistant to support six members of the Executive Leadership Team. This role combines complex executive support with business coordination, logistics, communication, and strategic follow-through. The ability to work onsite in Hackettstown, New Jersey successful candidate will understand how senior leaders work, anticipate what is needed before being asked, and manage sensitive priorities with sound judgment, flexibility, and discretion. What You Will OwnBuild trusted relationships with six senior leaders and help translate priorities into action. Manage complex calendars for six executives, balancing competing priorities, resolving conflicts, and coordinating across multiple time zones. Plan internal and external meetings, including agendas, logistics, conference rooms, virtual platforms, materials, minutes, action items, and follow-up. Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, documentation, and expense reporting. Monitor executive correspondence and commitments, prioritize requests, and ensure timely responses and follow-through on critical tasks. Prepare, proofread, format, and distribute executive communications, presentations, spreadsheets, reports, and meeting materials. Serve as a professional liaison between executive leadership, employees, customers, visitors, and external business partners. Support leadership meetings, company events, executive off-sites, employee engagement activities, onboarding, and special projects. Maintain confidential files, organizational records, leadership reference materials, contact information, and organizational charts. Coordinate visitor logistics, conference room scheduling, office supplies, and other office-related activities as needed. Learn and use business systems, including Epicor ERP, to support leadership and operational needs. Exercise exceptional discretion when handling sensitive business, financial, personnel, and strategic information.

What You Bring: Requirements 5-15 years of progressively responsible experience supporting senior executives or an executive leadership team. Bachelor's degree in business or a related field preferred, or an equivalent combination of education and relevant experience. Demonstrated success managing complex scheduling, meeting logistics, travel, communications, and competing executive priorities. Strong business judgment and the ability to understand leadership needs, organizational context, and the importance of timely execution. Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Exceptional organization, attention to detail, written communication, and interpersonal skills. Ability to work independently, take initiative, adapt to changing priorities, and follow tasks through to completion. Professional executive presence with the confidence to communicate across levels while remaining collaborative and service-oriented. Unwavering integrity, confidentiality, and discretion. Ability to work onsite in Hackettstown, NJ with flexibility to support evolving business needs.

Preferred Background: Experience supporting leadership in manufacturing, engineering, technical, logistics, or global organization. Experience serving as a business partner, leadership-team coordinator, or in a junior chief-of-staff style capacity. Strong technical aptitude and the ability to quickly learn new systems and technologies. Occasional travel availability in support of executive meetings or company events. Salary Range$85,000-$115,000 annually. Final compensation will be based on relevant experience, qualifications, and business considerations.

Benefits: Astrodyne believes in supporting our employees both inside and outside of work. Our competitive benefits package includes medical, dental, and vision coverage, paid time off, a 401(k) with company match, employer-paid life and disability insurance, wellness resources, Employee Assistance Program (EAP) support, and tax-advantaged savings options to help you and your family thrive. Ready to Become a Trusted Partner? If you are a career Executive Assistant who thrives on creating order, anticipating needs, and helping leaders operate at their best, this is an opportunity to make a visible impact across Astrodyne TDI. Apply today and help the leadership team turn priorities into results. Astrodyne TDI is an Equal Opportunity / Affirmative Action Employer committed to a diverse and inclusive workplace.

Aap/Eeo Statement: Astrodyne TDI is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin, age, citizenship status, marital status, disability, military status, genetic information, or any other legally protected status. Notice To Third Party Agencies Please note that Astrodyne TDI does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Astrodyne TDI will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Astrodyne TDI explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Astrodyne TDI.