Administrative Assistant

Responsibilities: Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner Assist customers with immediate needs and help employees with tasks related to customer requests Track paperwork, process new work/projects, change the status of work/projects, create invoices for all jobs and keep a detailed record of start and end dates in a separate log Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc Respond timely to requests from Resource Management and Field Operations Keep site bulletin boards updated and neatly organized with company newsletters, safety posters, federal posters, workers compensation information, etc Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries Maintain safe work environment by following and supporting safe practices Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time Assist/provide backup support to other office support employees as required Coordinate special projects as assigned Assist and support field management on projects and daily business needs

What's in it for you: Financial Wellbeing Competitive pay - $23.00 – $27.00/hour, commensurate with experience 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan