Office Administrator CBU (Civil Business Unit) Calista Brice is owned by Calista Corporation, an Alaska Native Corporation established under the Alaska Native Claims Settlement Act of 1971. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region. Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms. Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities. As the Office Administrator CBU (Civil Business Unit), you will be on-site in Morgan City, LA, and will be responsible for the front desk and general office duties, assisting with invoice coordination, business expense processing, and supporting the administration and management staff in various states while always cultivating and maintaining positive business relationships.
Responsibilities:- Responsible for preparing and processing all expense reports, per diems, reimbursements & personal mileage reports.
- Assist with the flow of the OnBase invoice system.
- Assist with maintaining the organization of various files and project documents.
- Responsible for reconciling vendor statements and expense statements.
- Assist with tracking contracts, purchase orders, and subcontracts with the administration team.
- Provide front desk support, greet visitors, answer, and direct incoming calls, as well as take messages.
- Assist in general office duties, including making copies, scanning documents, and mailing.
- Assist in ordering and organizing office supplies.
- Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
- Supervisory Functions:
- This position does not have supervisory responsibilities.
Knowledge, Skills & Abilities:- Knowledge of basic administrative skills and ability to perform related tasks.
- Excellent analytical and technical skills.
- Ability to demonstrate strong project management and organizational skills.
- Ability to manage time effectively.
- Excellent oral and written communication skills, and ability to multi-task
- Ability to work in a team environment.
- Ability to operate standard business computers utilizing business applications Microsoft Office Suite.
- Ability to learn new applications.
- Ability to learn and understand the Company's Standard Operating Procedures (SOPs).Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
- Ability to do business ethically with customers, vendors, and co-workers.
- Ability to work with a high level of accuracy.
- Ability to exercise resourcefulness in assisting management & co-workers.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to maintain a professional appearance.
- Ability to safely and efficiently operate a motor vehicle.
- Ability to work in a Native Corporation multi-business environment.
Minimum Qualifications:
High School Diploma or equivalent required.
Valid state driver's license and be qualified to operate a vehicle under the conditions of the Company's Driving Policy.
Ability to pass a drug, driving and background screenings.
Preferred Qualifications:
Previous office administration experience preferred. Administration, construction and marine experience preferred.
Working Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary. More reasons you will love working with Calista Brice LLC:Competitive wages and bonus programs Mentorship Program Tuition reimbursement Health insurance through the Federal Employee Benefit Program (FEHB)FSA health care and/or dependent care/HSA with HDHPDental and Vision Insurance Employee Assistance Program for you and your family Company paid Life Insurance, AD&D, LTDVoluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance Paid time off10 Regular Holidays, 1 Bonus Work Anniversary "Floating" Holiday 401(K) match at $0.50 on the dollar up to 6% of your contribution Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.comAs an Equal Opportunity/Affirmative Action Employer, we believe in each person's potential, and we'll help you reach yours. Join us and let's get started! For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.comPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).It is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
