Patient Administration Coordinator

Please note: We anticipate an early 2027 start date to allow ample time for onboarding and training in preparation for the expected May 2027 opening of our Trophy Club location. Training will take place at another DFW-area clinic, with the specific location to be determined.

Key Responsibilities: Greet and check in patients, ensuring all required documentation is collected, completed, and accurately entered into the appropriate systems. Prepare patient charts, verify required information is available for appointments, and collaborate closely with the clinical team to support daily patient care operations. Assist the insurance team by verifying insurance coverage and eligibility for oral appliance shipments, ensuring necessary information is obtained prior to processing. Manage DME deliveries, coordinate shipment-related documentation, and maintain accurate spreadsheet tracking of delivery statuses and inventory as applicable. Execute time-sensitive administrative duties, prioritize tasks effectively, and ensure deadlines and departmental requirements are met. Maintain accuracy and attention to detail across patient intake, insurance verification, DME tracking, and administrative processes.

Qualifications: High school diploma, GED, or equivalent. Strong communication and interpersonal skills. Excellent organizational and time-management abilities. Ability to work independently and as part of a team. Adaptability and willingness to learn new processes and technologies. Commitment to maintaining professionalism and confidentiality. Bilingual (Spanish/English) preferred but not required. Reliable transportation and the flexibility to travel between DFW sites based on operational needs.

About You: Regardless of position in the organization, these are the core values we look for: Value Reputation: Our name is everything! Every small action matters, so we expect you to be mindful of the big picture in everything you say or do. You'll be an ambassador for the practice's reputation. Adaptable to Change: We're always evolving and forward-thinking. You approach challenges with a positive attitude, are open to learning, and are willing to break old habits to improve. Driven and Goal-Oriented: You are motivated by purpose, remain focused on personal and team goals, and thrive on achieving success, both individually and collectively. Do Whatever It Takes: You go the extra mile to support your team and make it happen for our patients. We value collaboration and the willingness to "do whatever it takes."Do What You Say You understand that trust is built on consistency. You honor your commitments and always follow through, even when it's challenging. Ultimately, the most important thing we look for in team members is a desire to provide an amazing patient experience, and to learn and grow with us, regardless of prior experience. Does This Sound Like You? Please apply! We would love to hear from you.