Facilities Specialist #0411-26

Closing Date: Open Until Filled

Location: Bush Building, 1801 Congress Ave. Austin, TX 78701 Class Code: 1570NAFLSA: Non-exempt Salary Group/Salary: B17/$42,976 – $50,000

Division: Administration

Number of positions: 2General Description

Essential Job Functions: Implements and monitors facility operations, safety and security systems:

• Assists agency personnel to implement facility repairs, maintenance, and lease requirements.
• Implements safety inspections, training and testing of critical systems and services.
• Participates in and obtains awareness level training in building security and safety, indoor air quality, and assists with building evacuation.
• Inspects existing and proposed agency-controlled facilities to ensure security and safety features are in place and operating.
• Inspects existing and proposed agency-controlled facilities to ensure security and safety procedures are followed.
• Implements assigned facility work orders utilizing the automated work order system.
• Implements management requests for access privileges to agency-controlled facilities.
• Provides reports resulting from historical and current building access data to management.
• Assists with the agency's records management program.
• Provides receiving, shelving, inventory and distribution services:
• Timely receives and forwards agency procured items to the client.
• Packs, prepares, and delivers inbound and outbound shipments.
• Maintains accurate inventory, tracking, and shipping records utilizing automated property and receiving programs.
• Unloads deliveries utilizing hand carts and lift trucks.
• Tracks and requests credits for late delivery, lost, stolen, or damaged items.
• Operates and maintains motor vehicles and warehouse equipment:
• Transports passengers and/or cargo and assists in the safe loading and unloading of passengers, cargo, supplies and equipment as outlined in agency procedures.
• Completes forklift safety training and bi-annual refresher.
• Performs walk around inspection of equipment and vehicles before, during and after use, checking and/or servicing fluid levels, tires, lug nuts, lights and fueling vehicles with gas and/or propane.
• Documents all vehicle usages according to fleet management guidelines and safety check lists.
• Develops and maintains complex tracking systems:
• Maintains an updated spreadsheet of all supplies, equipment, promotional merchandise, and stored files.
• Maintains maintenance records and schedule of service for generators, UPS, HVAC, and lift trucks.
• Coordinates with Purchasing and Accounts Payable to reconcile invoiced services for shipping, supply orders and promotional merchandise inventory.
• Cross trains on daily mail center operations:
• Processes and sorts incoming mail received from the post office, overnight services and inter-agency carriers to appropriate departments and recipients and accurately documents the delivery of mail on tracking ledgers.
• Accurately documents all accountable mail (certified, registered, and express mail), checks, tickets, and warrants.
• Ensures mail is picked up from the post office twice daily.
• Ensures warrants are picked up from the Treasury daily.
• Ensures outbound mail is prepared for delivery/pick up.
• Complies with division, agency, and/or position specific training requirements.
• Collaborates and keeps management appropriately informed of ongoing activities and critical matters affecting the operation and well-being of the agency.
• Demonstrates the ability to use critical thinking to solve problems and identify/implement continuous improvements.
• Demonstrates a spirit of teamwork offering positive and constructive ideas, encouragement, and support, to other members of staff and team, while upholding the agency's core values.
• Adheres to all agency personnel policies and performs related work as assigned.

Required and Preferred Qualifications: Graduation from a standard senior high school or GED equivalent is required. One year of experience performing help desk and customer service duties is required. One year of experience performing facility, security, or warehouse services is required. Experience with personal computers to include experience with Microsoft Excel and e-mail is required. Willingness to work extra hours as required. Willingness to travel up to 25% for job-related purposes as required. Must possess a valid Class A, B, C, or commercial driver's license and maintain auto liability insurance. Must have an acceptable driving history (no more than 3 moving violations within the past three years of the application date).One year of experience in office safety is preferred. One year of experience developing office procedures and contract specifications is preferred. Experience with multi-user database software is preferred. Experience with the Centralized Accounting and Personnel/Payroll System (CAPPS) is preferred.

Knowledge, Skills, and Abilities: Working knowledge of building safety and security practices. Working knowledge of warehouse operations. Thorough knowledge of inventory practices and procedures to include property accounting. Ability to manage multiple projects, meet strict deadlines, and to exercise good judgment and make sound decisions affecting the operation of department functions. Ability to communicate effectively, both orally and in writing, with diverse groups of people. Ability to establish and maintain effective working relationships with manager, coworkers, and vendor staff. Ability to work in a fast-paced, multiple task environment. Ability to work well in a team environment. Ability to operate standard office equipment and use computer software.

Physical and Mental Requirements: Must be able to walk, stand, sit, kneel, push, stoop, twist, reach above the shoulder, grasp, pull, and bend repeatedly. Must be able to properly use lifting devices and manually lift 75 lbs. Must be able to operate motor vehicles such as cargo trucks and vans. Must be able to operate forklifts, pallet jacks, adjustable dock plates, and related warehouse equipment.

Military Occupational Specialty Codes: Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply. Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdfHOW TO APPLYTo apply for a position, you must submit your application, resumé, and TDLR agency required application questions either online through the Texas Workforce Commission's WORKinTEXAS.com website at https://www.workintexas.com or to TDLR via email at: jobs@tdlr.texas.gov by the closing date stated on the job posting. For applications submitted via email, please list the job posting title and job posting number in the subject line. Applications submitted must be received the posting's closing date. When a job posting is listed as "Open Until Filled", it is best to apply as quickly as possible, as the posting may close or be placed on hold at any time with or without prior notification. Applications will NOT