Non-Clinical - Administrative - Project Coordinator

Location: Miami Valley Hospital Emergency and Level I Trauma Center One Wyoming St. Dayton, OH 45409

Position Type: Hybrid – local candidates required. Anticipated onsite presence approximately 2–3 days per week, with increased onsite needs during active parking enrollment periods.

Schedule: Full-time, Monday–Friday, approximately 8:00 AM–5:00 PM. Some flexibility may be required, including occasional evening hours during active enrollment periods to support a 24/7 hospital workforce. Contract: 22-week temporary assignment, anticipated 9/28/2026–2/27/2027, with potential to extend or convert to a permanent position.

Start Date: ASAP upon compliance, targeting 9/28/2026 Important Call Outs:

Education: High school diploma or equivalent required. Additional education is welcome but not required in place of relevant experience.

Experience: 3+ years of project coordination, operations coordination, administrative project support, or comparable process-focused experience. Experience managing detailed administrative workflows, maintaining accurate records, coordinating multiple stakeholders, and organizing complex or high-volume processes. Experience identifying process gaps, organizing current-state information, and helping implement improved workflows. Experience working independently within established policies, procedures, and guidelines.

Technical Skills: Solid Microsoft Excel skills, including sorting, filtering, reconciling data, and creating reports. Ability to work with multiple data sources, reports, spreadsheets, and administrative systems. Comfort learning internal systems related to employee access, badging, parking administration, and vendor reporting. Advanced Excel skills such as pivot tables are not required.

Other Requirements: Strong organizational skills and attention to detail. Process-oriented mindset with the ability to assess current-state issues and bring structure to disorganized workflows. Ability to accurately reconcile high-volume records and identify inconsistencies. Strong written and verbal communication skills. Ability to communicate effectively with employees, department leaders, Public Safety, HR, payroll-related stakeholders, vendors, and other internal teams. Ability to manage multiple priorities while maintaining accuracy. Strong follow-through and ability to take ownership of assigned work. Ability to work independently while operating within established policies and procedures. Flexibility to work onsite more frequently during active enrollment periods and occasional evening hours as needed. Healthcare or hospital experience preferred but not required.

Key Responsibilities: Coordinate the review, reconciliation, and re-enrollment of approximately 3,500 employee parking records. Review current parking assignments and identify records that are inaccurate, outdated, or inconsistent with established parking policies. Reconcile parking information across available reports, spreadsheets, internal systems, and vendor-provided data. Ensure employees are assigned to appropriate parking areas in accordance with established criteria and hospital policy. Identify employees who should be enrolled in payroll deduction for paid parking and ensure required documentation is completed and processed appropriately. Organize and clean up existing parking enrollment records and administrative workflows. Assess the current-state enrollment process, identify gaps or breakdowns, and help develop a more organized and sustainable re-enrollment process. Create and maintain tracking tools, reports, and other documentation needed to monitor enrollment progress and outstanding issues. Coordinate with hospital stakeholders, including Public Safety, HR, department leaders, payroll-related teams, and parking operations. Partner with the hospital's parking vendor and utilize vendor-provided reports as needed to support reconciliation and enrollment activities. Work with internal badge/access-related systems as needed to support parking access and employee enrollment. Communicate with employees regarding parking enrollment, assignments, documentation, and related follow-up as needed. Support development of an efficient enrollment approach, including identifying opportunities to streamline or automate portions of the process where feasible. Maintain accurate documentation and provide status updates on project progress, open items, and completion milestones. Support additional parking operations and process-improvement activities as the project evolves.