Chair's Office Administrative Coordinator
ucsf health agMillbrae, CA
Chair's Office Administrative Coordinator
ucsf health agMillbrae, CAMid L4
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsAdministrative Services Managers
Job Description:
The Chair's Office Administrative Coordinator provides comprehensive administrative and operational support to the Department Chair, Division Vice Chairs, and departmental leadership. The position coordinates executive scheduling, committee and leadership meetings, faculty affairs activities, employee lifecycle reporting, departmental events, and special projects. Working collaboratively with department leaders and the Human Resources Manager, this position manages multiple priorities, maintains confidential records, supports consistent administrative processes, and helps ensure timely follow-up on faculty and departmental initiatives.
Qualifications:
Bachelor's degree in a related field or equivalent experience in administrative support.
Minimum of 3 years of experience in a similar administrative role, preferably in an academic or healthcare setting.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong communication and interpersonal skills, with the ability to build positive relationships with faculty and staff.
Proficiency in Microsoft Office Suite and experience with HRIS systems is preferred.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to adapt to changing priorities and a willingness to take on new challenges.
Attention to detail and a commitment to accuracy in record-keeping and reporting.
Strong problem-solving skills and the ability to work independently and as part of a team.
A positive and professional attitude, with a customer-service oriented mindset.
Matching similar jobs
Level
Mid L4
Location
Millbrae, CA
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Colleges, Universities, and Professional Schools
Posted
3 days ago