Executive Administrator – Private Equity / Infrastructure | New York City OR San Francisco (Hybrid)$Competitive Base Salary + 30–40% Bonus + Benefits The Company An independently owned, high-growth infrastructure investment firm is scaling a North American platform across energy & power, transportation, environment and digital infrastructure. The firm reports 30 platform assets and is now raising a second billion-dollar infrastructure fund.
The Role:
You’ll become the operational backbone of a lean investment firm, supporting three Partners and owning the day-to-day administrative and operating infrastructure, including:
- Complex calendars, meetings, travel and senior external coordination
- New York office operations, vendors, contracts and renewalsHR administration, onboarding, background checks and immigration coordination
- Corporate records, annual renewals and documentation
- Expenses, invoices, budget tracking and day-to-day financial administration
- Annual meeting, investor events and cross-office coordination
- Building processes and, over time, an operations team beneath you
- What They NeedProven experience supporting senior executives / Partners in a demanding professional environment
- Strong ownership of complex calendars, competing priorities and day-to-day operations
- Exceptional organisation, communication, judgement, discretion and attention to detail
- Experience across office operations, HR administration, vendors, expenses / budgets and/or corporate records
Private equity, infrastructure, investment funds, asset management or banking experience is preferred, but strong adjacent financial-services backgrounds will be considered.
Why Consider ItDirect access to three Partners in a lean, high-autonomy investment platform30-40% bonus with strong total-cash upside
Hybrid New York working pattern - 3 days in office / 2 remote
Join during an active Fund II raise and continued portfolio expansion
Genuine pathway to build a 1-2 person operations team and grow toward broader COO or IR/portfolio-company facing opportunities
This is not a traditional Executive Assistant role. It is a chance to become the person who builds the operating infrastructure around a growing investment partnership.
Apply for a confidential networking discussion.—About Vanguard Search Partners
Vanguard Search Partners is a specialist search firm helping private equity, infrastructure and energy firms across the U.S. build world-class teams.✅ $1,000 referral bonus for any successful introduction - for this mandate or any future mandate.
