Construction Purchasing Agent

What you will do: Set up new residential projects in the ERP system and Vanir App, ensuring accurate customer, job, material, pricing, labor, and project documentation. Review project packages, purchase orders, takeoffs, and quote summaries for accuracy; participate in project kick-off meetings and coordinate corrections with Account Managers as needed. Purchase and coordinate project materials, issue purchase orders to vendors, monitor lead times and builder portals, and manage material fill-in requests with vendors, Field Managers, and warehouse teams. Set up subcontractors and installation labor within company systems, ensuring required information and documentation are complete and compliant. Manage residential job invoicing and closeout, including verifying completed labor, purchase order status, backorders, invoice discrepancies, and builder portal requirements. Administer Variance Purchase Orders (VPOs) from request through completion, including material ordering, subcontractor setup, approvals, labor payments, fill-ins, and timely invoicing. Maintain accurate project records across ERP, Airtable, Dropbox, and field management systems, while partnering with Field Managers, Credit, and Project Accounting to resolve project or account issues and support month-end closing activities. What We Are Looking ForRequired: High school diploma or GED required (associate's or bachelor's degree in accounting, business administration, or a related field preferred).Minimum of two (2) years of experience in project accounting, construction accounting, job costing, or a related administrative function within the construction or specialty-trades industry. Proficiency in ERP systems required; experience with Sage Intacct or comparable construction ERP strongly preferred. Intermediate-to-advanced proficiency in Microsoft Excel, including formulas, lookups, and data validation. Working knowledge of purchase order processing, sales order management, and vendor coordination workflows. Strong attention to detail, with the ability to identify and resolve discrepancies in financial documents and project records. Effective written and verbal communication skills, with the ability to coordinate across multiple departments and external stakeholders. Ability to manage a high volume of concurrent projects while maintaining accuracy and meeting established deadlines.