Assistant Director The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community support. ACS manages community-based support and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community. The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record. OTPS passport unit within DFS processes encumbrances for a variety of program areas, including Foster Care, Preventive Services, DYFJ, CFWB, Program Support (FCLS, DCP, PPM, DEA) and AOTPS. The PASSPort Unit will be responsible for the tracking and completion of all Budget actions in PASSPort. Troubleshooting routing issues as they arise. Assist internal ACS areas and ACS providers as necessary. The Assistant Director will be responsible for the following: Generate and perform tasks through PASSPort for oversight reviews and approvals. Maintain and update procurement status reports and databases in addition to processing procurements. ACCO primary liaison on all actions in Budget queue that needs assistance in processing. Review PASSPort in progress report from ACCO and work with Division and Budget liaison to process the actions. Verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights. Work with Budget Liaisons ensuring the Contract Agency Budgets are correct. This includes tracking budget modifications, and expenditure monitoring functions for the budgets as well as any budget increases that need to be processed (i.e. COLA, Fringe, ICR) With Audit team on Provider Agency close outs ensuring the information in PASSPort is accurate. Conduct procurement-specific analyses to propose/determine M/WBE participation goals. Budget Modifications, Contract registration, PASSPort tracking of actions pending. Assist in troubling shooting any actions pending completion or not assigned in the PASSPort approval queue. Track vendor compliance and flag upcoming Human Service contract that are approaching the end of the term to start the renewal/RFP process timely. Review solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, formal contracts ($100k+), and intergovernmental purchases. Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurement. Draft and maintain Cost Manual including PASSPort procedures. Provide Training for New Hires on How to use PASSPort and provide technical assistance when needed. Perform other duties as assigned.
