Assistant Project Manager

Company Name: Seiler Consulting

Location: Chicago, Illinois

Work Setting: Full-Time | On-Site Collaboration Required

Base Salary: Up to $125,000 annually, based on experience

Total Compensation Package: Annual performance bonus of up to 7.5%, employer-paid health insurance, and paid time off Represented By: Luxus Group

Position Overview: Seiler Consulting is seeking an experienced and highly organized Assistant Project Manager to support the planning and execution of exceptional ultra-luxury residential construction projects in Chicago and Miami. These are not conventional residential projects. Seiler Consulting represents discerning private owners in the development of architecturally significant residences featuring custom finishes, specialized building systems, premium materials, and an extraordinary level of craftsmanship. Projects vary in overall size and scope, with construction values typically ranging from approximately $2,000 to $4,000 per square foot. The Assistant Project Manager will work closely with senior project leadership, property owners, architects, interior designers, general contractors, consultants, specialty trades, vendors, and craftspeople. This individual will help protect the owner's interests by supporting project coordination, documentation, financial oversight, schedule management, quality control, and communication throughout the complete project lifecycle. As part of the owner's representation team, the Assistant Project Manager will help ensure that project decisions align with the owner's expectations for design, quality, budget, schedule, privacy, and long-term value. This is an excellent opportunity for a construction professional who wants to advance from a Project Engineer or Assistant Project Manager position into a more comprehensive owner-side project management role.

Core Responsibilities: Owner's Representation and Project Leadership Support the Project Manager and senior leadership in representing the owner throughout planning, design, preconstruction, construction, commissioning, and closeout, ensuring the owner's priorities, design objectives, financial interests, and quality expectations are reflected in project decisions Maintain a clear understanding of project scope, budget, schedule, contractual requirements, design intent, and major project risks Serve as a reliable point of coordination among the owner, design team, consultants, general contractor, subcontractors, vendors, and specialty trades Prepare concise project updates, executive summaries, action lists, and decision documents, handling confidential project, client, property, and financial information with exceptional discretion Design and Preconstruction Coordination Coordinate architects, interior designers, engineers, landscape architects, lighting designers, technology consultants, security specialists, audiovisual consultants, and other project professionals Review drawings, specifications, finish schedules, consultant documents, and design-development packages for completeness and coordination, and track design decisions, outstanding information, owner approvals, and consultant deliverables Participate in constructability reviews, value analysis, budgeting, estimating, and preconstruction planning, identifying conflicts, gaps, long-lead items, scope overlaps, and potential cost or schedule impacts before construction Support contractor and vendor prequalification, bid solicitation, proposal evaluation, and leveling, confirming that bids accurately reflect design intent, required quality standards, and complete project scope Construction Administration Participate in owner, architect, contractor, and consultant meetings, preparing agendas, documenting minutes, assigning action items, and following up with responsible parties Track requests for information, submittals, shop drawings, samples, mockups, substitutions, and design clarifications, and maintain accurate logs for RFIs, submittals, change requests, procurement items, approvals, and open decisions Review contractor applications for payment, supporting documentation, lien releases, allowances, and stored-material requests Evaluate proposed change orders for scope, pricing, labor, materials, schedule implications, and contractual validity, and coordinate owner-purchased materials, specialty equipment, custom furnishings, appliances, fixtures, and other direct-purchase items Schedule and Procurement Management Develop, review, and maintain the overall project schedule, monitoring design milestones, permitting, procurement, fabrication, installation, testing, and closeout activities Track long-lead and custom-manufactured materials, including specialty stone, millwork, glazing, plumbing fixtures, lighting, appliances, hardware, furnishings, and technology systems, and coordinate deliveries, storage, installation sequencing, inspections, and vendor access Identify potential schedule delays, develop practical recovery strategies, maintain short-term look-ahead schedules and critical-action lists, and hold contractors and consultants to established commitments Cost and Budget Control Maintain the project budget, commitment log, forecast, contingency, allowances, and anticipated-cost reports Review estimates, bids, proposals, change-order requests, and payment applications for accuracy, comparing proposed costs against contracts, approved scopes, allowances, and project budgets Identify cost trends, potential overruns, and opportunities to manage expenditures without compromising the owner's design or quality expectations, and support monthly financial reporting, reconciliation, and organized records of contracts, purchase orders, invoices, and approvals Quality Assurance and Field Oversight Conduct regular site walks to observe progress, workmanship, sequencing, coordination, cleanliness, and compliance with project documents Monitor the quality of high-end finishes, specialty installations, custom fabrication, and architectural details, verifying that completed work aligns with approved drawings, specifications, samples, mockups, and design intent Document field observations using photographs, written reports, issue logs, and follow-up assignments, and coordinate with the design team and contractor to resolve deficiencies, conflicts, and quality concerns Support the review and approval of mockups, control samples, finish samples, and first installations, confirming corrective work is completed promptly so issues are identified before they affect subsequent work Project Closeout and Turnover Prepare and manage punch lists, deficiency logs, completion schedules, and final inspections, tracking outstanding corrections to confirm that closeout requirements are completed Coordinate the collection and organization of warranties, operating manuals, attic stock, spare materials, as-built drawings, permits, inspection records, and training documentation, and coordinate testing, commissioning, owner training, and turnover of building systems Support final financial reconciliation, completion documentation, contract closeout, and post-occupancy follow-up and warranty-related coordination when required

Organization: Excellent organization, follow-through, and attention to detail

Software: Experience with Procore, Bluebeam, Microsoft Project, Primavera P6, Smartsheet, or similar project-management platforms

Certifications: OSHA 30 certification or other construction-related credentials Project Scale: Experience supporting projects with construction costs exceeding $2,000 per square foot