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About Us:
Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a “One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com.
Position Summary:
The Retirement Services Specialist – is responsible for managing the accurate and timely processing of payroll contribution submissions and participant transaction requests within 401(k) retirement plans. This role ensures compliance with plan provisions by conducting identity verification, reviewing documentation, and approving transactions. The Specialist works closely with internal teams, recordkeepers, and clients to resolve discrepancies, maintain data integrity, and support operational efficiency across retirement plan processes.
Essential Duties and Responsibilities: Respond to participant inquiries via phone and email.
Research and resolve escalated calls from the call center.
Track and process incoming payroll contribution submissions, ensuring accuracy and timeliness.
Review, process, and approve participant transaction requests in accordance with plan rules and internal procedures.
Conduct identity verification for participant transactions to ensure compliance and prevent fraud.
Monitor contribution files for errors or discrepancies and coordinate resolution with internal teams or clients.
Maintain detailed records of transaction processing and issue resolution in the ticketing system.
Collaborate with internal departments, recordkeepers, and advisors to ensure timely and accurate processing of participant transactions.
Communicate with clients regarding missing or incorrect payroll data and follow up to ensure timely corrections.
Assist with reconciliation of contribution data and deposits to ensure proper allocation to participant accounts.
Support audit and compliance efforts by providing documentation and transaction history as needed.
Process incoming mail and deposits related to contributions and transactions, ensuring proper documentation and handling.
Participate in department projects and initiatives related to process improvement and system enhancements.
Support team initiatives and project-based work as required.
Perform other duties as assigned by supervisor.
Knowledge, Skills, and Abilities
Strong customer service skills, with a professional and solution-oriented approach
Excellent written and verbal communication skills
High attention to detail
Organizational and time management skills
Problem solving skills
Proficiency with Microsoft Office, especially Excel, Word, and Outlook
Skilled in multitasking across multiple platforms in a fast-paced environment
Team player mentality, with a collaborative and adaptable approach to supporting broader service goals.
Education & Experience: High School Diploma or equivalent is required
Customer service experience is required
Payroll or employee benefits experience, including 401(k), is a plus
Required Licenses and/or Certifications
ASPPA/NIPA Credentials a plus, but not required
Physical, Mental, & Communication Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Frequently required to sit; occasionally required to stand and walk.
Specific vision abilities required include close vision, color vision, and ability to adjust focus.
Frequently required to talk and hear.
Moderate concentration/intensity, which includes prolonged mental effort..
Average memory, taking into consideration the amount and type of information.
Noise level in the work environment is usually moderate.
Environmental Conditions
Indoor, office environment. May occasionally have moderate noise level from printers, or co-workers.
Disclaimer:
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
This position is eligible for the following benefits:
Health Insurance: Medical, dental, and vision coverage
Retirement Plan : 401(k) with company match
Paid Time Off:
PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
Other Benefits:
Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.
