Operations and Stock Associate, Bloomingdale's 59th Street

Retail Operations Support: Provide day-to-day administrative and operational support to the Retail and Corporate teams. Assist with coordinating store operational needs, ensuring timely communication and follow-up. Support the implementation and communication of operational procedures, guidelines, and company initiatives. Maintain and update store documentation, operational trackers, and reporting tools. Assist with coordinating store supplies, equipment, maintenance requests, and other operational needs. Follow up with store management to ensure outstanding operational matters are addressed in a timely manner.

Administrative & Reporting Support: Prepare, maintain, and organize operational reports, spreadsheets, and internal documentation. Assist with data entry, reporting, and the collection of information from store locations. Ensure accuracy and consistency of operational records and reporting. Support invoice processing, expense tracking, purchase orders, and other administrative financial processes as needed. Maintain organized digital and physical filing systems.

Inventory & Product Coordination: Assist with inventory-related administrative tasks, including transfers, stock inquiries, and inventory reconciliations. Support coordination between stores, distribution, and Corporate teams regarding merchandise and operational needs. Follow up on outstanding inventory discrepancies and ensure appropriate documentation is maintained. Assist with seasonal initiatives, product launches, and other retail-related projects.

Communication & Coordination: Serve as an administrative point of contact for store teams regarding operational inquiries and requests. Communicate effectively with store management, Regional teams, and Corporate departments. Distribute operational updates, guidelines, and relevant communications to store locations. Ensure timely follow-up on requests and maintain visibility on outstanding items.

Project & Departmental Support: Assist with special projects and initiatives across the Retail and Operations departments. Support the coordination of meetings, store visits, events, and operational activities. Provide additional administrative support to the department as business needs require. Adapt to changing priorities and provide coverage across operational functions when necessary.

Required Skills & Qualifications: Associate's or Bachelor's degree preferred but not required. Minimum 1–2 years of administrative, operations, or retail support experience; luxury retail experience preferred. Strong organizational skills and exceptional attention to detail. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Ability to manage multiple tasks, prioritize deadlines, and work in a fast-paced environment. Strong written and verbal communication skills. Comfortable working with spreadsheets, reporting, and administrative systems. Proactive approach to problem-solving, follow-up, and task ownership. Ability to work independently while collaborating effectively with cross-functional teams. Professional, flexible, and service-oriented approach.

Position Type: Temporary – Maternity Leave Coverage. Max Mara is an Equal Opportunity Employer. M/F/D/V.