Legal Billing Specialist (Law Firm)

Salary: $70,000 - $95,000 per year A bit about us: We are seeking an experienced and detail-oriented Billing & Collections Specialist to join our finance team. This individual will be responsible for supporting the full client billing cycle, including pre-bill preparation, invoice processing, electronic billing submissions, accounts receivable management, and collections. The ideal candidate will have previous experience in a law firm or professional services environment, a strong understanding of legal billing procedures, and the ability to manage multiple priorities while delivering exceptional internal and external client service.

Why join us? Medical/Dental/Vision 401k with match FSA Life insurance/ AD&D Hospital indemnity insurance Short and long term disability Hybrid remote/onsite work flexibility Employee discounts Job Details Job Details Join a dynamic law firm as a Permanent Legal Billing Specialist and play a key role in keeping client billing accurate, timely, and efficient. This opportunity is ideal for an experienced legal billing professional who enjoys partnering with attorneys, resolving complex billing issues, and taking ownership of the billing cycle. Bring your expertise in law firm billing and e-billing to a role where your attention to detail and proactive approach will make a meaningful impact.

Responsibilities: Manage the full client billing cycle, from preparing and reviewing pre-bills to finalizing invoices and preparing client statements. Collaborate with attorneys and legal support staff to review time entries, resolve discrepancies, and ensure invoices comply with client billing guidelines. Submit invoices through e-billing platforms, track submission status, and resolve rejections, appeals, and payment delays. Use Aderant, Fulcrum, or equivalent systems to maintain accurate billing records and support efficient billing workflows. Monitor accounts receivable (AR) and collections for attorneys, identify overdue balances, and coordinate appropriate follow-up. Prepare monthly reports covering billing activity, outstanding receivables, collections, and invoice status. Research and respond to billing inquiries from clients, attorneys, and internal teams with professionalism and urgency. Maintain client billing requirements, payment terms, and matter information within billing systems. Support month-end billing deadlines and recommend improvements to strengthen billing accuracy, collections, and service quality. Protect confidential client and firm financial information.

Qualifications: At least 5 years of legal billing experience within a law firm, including hands-on client billing and e-billing responsibilities. Degree in Accounting or an equivalent combination of relevant education and professional experience. Experience preparing pre-bills, invoices, client statements, and monthly billing and AR reports. Proficiency with Aderant and Fulcrum, or comparable legal billing and financial management systems. Strong understanding of e-billing processes, client billing guidelines, invoice adjustments, and rejection resolution. Demonstrated ability to monitor attorney collections, track outstanding balances, and support timely payment. Strong analytical, reconciliation, and problem-solving skills with exceptional attention to detail. Ability to manage competing priorities, meet monthly deadlines, and work independently while collaborating effectively with attorneys and colleagues. Clear communication skills, sound judgment, and a commitment to confidentiality and excellent client service. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy