Executive Assistant

Role Overview: We are seeking a high-energy detail-oriented Executive Assistant to act as a force multiplier for our partnership team. This isn’t a "sit back and wait" role; we need a proactive partner who can manage complex calendars, oversee sales deal flow, and keep our financial accuracy in tight order. The ideal candidate thrives in a fast-paced environment and possesses the "ownership" mentality required to drive projects to completion without constant supervision. The ideal candidate is proactive and detail-oriented with the ability to act as the right hand to the partners.

Core Responsibilities: Financial & Budget Management:

• Manage expense reimbursement for partners.
• Coordinate the end-to-end process for budget meetings, including preparing reports and ensuring all stakeholders are aligned.
• Sales Oversight & Deal Tracking:
• Provide oversight on active sales deals, ensuring that stakeholders are updated and nothing falls through the cracks.
• Monitor the sales pipeline and alert leadership to bottlenecks or urgent priorities.
• Strategic Calendar & Communication:
• Manage a complex, fast-moving calendar, prioritizing high-value meetings.
• Act as the primary point of contact for partner follow-ups, ensuring external relationships are nurtured and tasks are executed.
• Administrative Excellence:
• Anticipate needs before they arise and take initiative to solve problems.
• Draft high-level correspondence and ensure the executive’s time is spent on the highest-priority tasks.
• Key Requirements & Skills

Experience: 3+ years in an EA, Operations, or Project Coordination role. Financial Literacy: Solid understanding of bookkeeping principles and budget coordination. Tech Savvy: Proficiency in (xx) and advanced scheduling tools. The "It" Factor: Fast-Paced: You move quickly but don't sacrifice accuracy. Motivated: You are driven by results and take pride in "leveling up" the executive you support. Initiative: You don't wait for a to-do list; you create it