Senior Administrative Analyst & Executive Coordinator
university of chicagoOak Park, IL
Senior Administrative Analyst & Executive Coordinator
university of chicagoOak Park, ILSenior L5
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsAdministrative Services Managers
Colleges, Universities, and Professional SchoolsCorporate, Subsidiary, and Regional Managing OfficesExecutive Offices
APPLY NOW (opens in a new tab)Overview:
In this role you will provide high-level administrative management and project support to the BSD Vice Dean and the Senior VP for AI, Precision Medicine and Chief Data Officer. You will orchestrate complex schedules, prepare briefing materials, and coordinate cross-institutional activities to ensure smooth leadership operations. You will act as a trusted liaison, handle sensitive communications, and support strategic initiatives across the office. This position offers exposure to enterprise governance, data-driven projects, and executive-level coordination in a pioneering AI-enabled precision medicine environment. Compensation / Benefitshealth benefitsretirement planspaid time off
Responsibilities:
- Manage complex, high-volume schedules and meeting logistics across institutional units
- Draft and organize executive briefs, memos, and correspondence under tight deadlines
- Serve as liaison for internal and external stakeholders with discretion
- Coordinate logistics for institutional meetings, committees, events, and visiting schedules
- Provide confidential administrative support and stay informed on university programs
- Coordinate information flow from the leader's office to the University and staff Board meetings if needed
- Initiate correspondence and written materials; triage emails and calls for action
- Support special projects and prepare recommendations; manage portion of budget and prepare reports
- Perform other related work as needed
Key requirements:
- 7+ years of work experience in a related administrative role
- Experience in a university or Academic Medical Center environment
- Bachelor's degree preferred; extensive relevant experience may substitute
- Excellent verbal and written communication and interpersonal skills
- Strong organizational skills and attention to detail
- Proficiency with word processing, presentations, spreadsheets, and databases
- Ability to work under heavy workload, adapt to deadlines, and exercise good judgment
- Ability to work both independently and as part of a team
- Experience handling confidential information and complex inquiriesexcellent verbal and written communicationinterpersonal and customer service skillsorganizational skills and file managementword processingpresentationsspreadsheets
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Level
Senior L5
Location
Oak Park, IL
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Colleges, Universities, and Professional Schools
Posted
yesterday