Hybrid Executive Assistant
csuite assistantsBuffalo Grove, IL
Hybrid Executive Assistant
csuite assistantsBuffalo Grove, ILSenior L5
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other
APPLY NOW (opens in a new tab)Executive Assistant A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.
About the Job:
- Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePointCoordinate and manage travel arrangements
- Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed
- Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
- Create purchase orders in SAP, track requisitions and orders for future reference
- Review cost center spending report and track spending vs. budget
- Trade Show Support: ordering and shipping trade show and / or promotional materials
- Event planning: internal employee events
- Send out customer price notifications
- Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed
- Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements
- Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAPAct as site safety focal point for office workers
- Coordinate and order catering for business meetings as needed
- Order supplies for office and maintain supply area
- Review information quarterly to ensure facility and safety information is up to date
About You:
- Minimum of 5 years of administrative experienceBA/BS from a college or university a plus
- Experience using SAP, SharePoint, or CRM a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Able to create Excel spreadsheets
- Flexible team player, willing to step in and assist as needed
- Strong communication skills: written and verbal
- Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 7:30 AM-4:00 PM
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Level
Senior L5
Location
Buffalo Grove, IL
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Corporate, Subsidiary, and Regional Managing Offices
Posted
5 days ago