The Assistant Registrar is responsible for creating and maintaining student schedules on an ongoing basis, filing, computing, preparing written correspondence, and sharing general office duties with the Registrar in order to assure that student records are accurate, current, and compliant.
The Assistant Registrar is responsible for assisting the Registrar in scheduling educational programs and maintaining records. This is accomplished through:
Building and maintaining student course/program schedules for the campus
Verifying student transcripts and admissions documentation
Maintaining accurate paper and electronic student files and official documentation
Creating course sections in the student database using local campus program wheel
Creating and maintaining student schedules using local campus and online campus program wheel; monitors audit sheets for updates
Working independently to pull start date reports, identify new enrollments for scheduling, fulfill scheduling requests made by individual students
Re-schedule current students who require schedule changes due to failed courses, interruption of studies, change of program, change of status
Working independently to pull grade reports, change of status reports, drop reports, etc. to identify continuing students requiring re-scheduling
Enters into the student record placement scores, transfer credits, and other student data which drive scheduling decisions
Shares general office duties including answering telephone, email and in-person inquiries, filing, etc.
Serve as a back-up to the Registrar, by cross training on Registrar essential duties and fulfilling them as needed
Additional functions include processing enrollment verification, pursuing and validating official High School transcripts, completing graduation audits, processing transcript requests, processing status changes, running reports as requested
Assist Register in new student orientation and pre-registration for continuing students.
Maintain and track all student files to ensure proper documentation and signatures are present.
Assistant Registrar must have a minimum of an Associate's Degree with 2 years of administrative experience.
