Executive Assistant
systech internationalNewark, NJ
Executive Assistant
systech internationalNewark, NJSenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
APPLY NOW (opens in a new tab)Title: EXECUTIVE ASSISTANT TO THE CXO
Location : Newark, New Jersey | Employment Type: 12-Month Contract | Potential: Permanent, Full-Time | Hiring: Immediate | Compensation: DOE
Position Overview:
Systech International Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to support the CXO with executive scheduling, business coordination, communications, administrative operations, and follow-up activities. The ideal candidate will demonstrate excellent judgment, attention to detail, confidentiality, and the ability to manage competing priorities in a fast-paced corporate environment.
Key Responsibilities:
- Executive Support: Manage the CXO’s calendar, appointments, priorities, correspondence, and daily schedule; anticipate needs and resolve scheduling conflicts.
- Meetings & Follow-Ups: Coordinate internal and external meetings, prepare agendas and materials, document decisions and action items, and follow up on outstanding commitments.
- Timesheets & Approvals: Track timesheets, travel authorizations, administrative requests, and pending approvals; coordinate with relevant departments to ensure timely completion.
- Travel & Expenses: Arrange business travel, accommodations, itineraries, and transportation; coordinate expense reports, receipts, and approvals.
- Communication & Reporting: Draft professional emails, letters, reports, presentations, and meeting summaries; maintain accurate records and confidential documents.
- Business Coordination: Liaise with executives, employees, clients, vendors, and internal departments; monitor deadlines, escalate urgent matters, and support operational priorities.
- Required Qualifications & Experience
- 5 Plus years of proven experience
as an Executive Assistant, preferably supporting a CXO, CEO, President, or other senior executive.
Demonstrated experience in calendar management, meeting coordination, business correspondence, travel arrangements, timesheet tracking, and approval follow-ups.
Excellent written and verbal communication, organizational, prioritization, and problem-solving skills.
Proven ability to handle confidential information, manage multiple deadlines, exercise sound judgment, and work independently.
High school diploma or equivalent required; a degree or diploma in Business Administration or a related field is preferred.
Technical Skills:
Microsoft Outlook: Calendar, scheduling, email, and meeting management.
Microsoft Word, Excel & PowerPoint: Business correspondence, reports, spreadsheets, timesheet and approval tracking, basic formulas, and executive presentations.
Microsoft Teams & Microsoft 365: Virtual meetings, collaboration, and document sharing.
ServiceNow: Familiarity with service requests, ticket tracking, workflow management, and approval processes.
SAP Fieldglass: Familiarity with contingent workforce administration, timesheet management, and approval workflows.
Experience with expense management, travel booking, timekeeping, and document management systems is preferred.
Essential Soft Skills:
Exceptional organization and attention to detail; professionalism, discretion, and confidentiality; proactive follow-up and accountability; strong interpersonal and stakeholder management skills; adaptability, initiative, time management, and the ability to anticipate executive needs and perform effectively under pressure.
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Level
Senior L5
Location
Newark, NJ
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
yesterday