Executive Administrative Assistant

The Role: We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant to support ourexecutive leadership. Based in our Oakland office, this role will provide crucial day-to-day administrativesupport to the CEO and executive team for our USMC contract. This is an excellent part-time opportunity fora current college student looking to gain professional experience in government contracting while utilizingcutting-edge AI technology.

Key Responsibilities: AI-Enhanced Productivity: Leverage AI tools to streamline workflows, optimize scheduling, and draftcommunications. DoD Contract Support: Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards. Calendar & Scheduling: Manage schedules, coordinate internal and external meetings, and ensureleadership is prepared for daily appointments. Stakeholder Communication: Act as a reliable point of contact, following up with military and civilianstakeholders in a timely and professional manner. Meeting Management & Minutes: Attend project meetings to take accurate minutes, utilizing AI toquickly generate summaries and track action items. Record Keeping: Maintain and organize digital and physical files, ensuring all critical project documentsare securely stored. Travel Coordination: Arrange and manage travel itineraries, including flights, accommodations, andground transportation. Office Logistics: Coordinate printing services, manage office materials, and assist with generaladministrative duties.

Qualifications: Currently enrolled in a college or university degree program (attending part-time).Expertise in AI: Proven ability to use Generative AI tools to automate tasks and improve operationalefficiency. Strong written and verbal communication skills. Proficiency in standard office software. Ability to handle sensitive information with discretion and professionalism. Work Schedule & Compensation

Hours: Part-Time (Flexible around class schedules)

Location: In-office (Oakland, CA)

Compensation: Commensurate with experience