Accounts Receivable and Billing Administrator

Responsibilities: Establish new jobs within the accounting system and create electronic project files. Maintain project information to ensure accurate job costing and billing. Prepare, review, and issue customer invoices in accordance with contract requirements. Monitor accounts receivable aging and proactively manage outstanding balances. Contact customers regarding past-due invoices through professional phone and email communications. Apply customer payments and reconcile customer accounts. Research and resolve billing discrepancies in coordination with Project Managers and customers. Prepare accounts receivable aging reports and other management reports. Assist with month-end and year-end accounting activities. Maintain organized customer files and supporting billing documentation. Coordinate with Project Managers to ensure billing aligns with purchase orders, contracts, approved change orders, and completed work. Process customer documentation requests, including lien waivers, vendor forms, and supporting invoice documentation. Maintain compliance with company accounting procedures and internal controls. Assist with additional accounting and administrative responsibilities as assigned.

Qualifications: Minimum 3–5 years of Accounts Receivable and Project Billing experience. Experience working within a project-based business, preferably industrial services, construction, manufacturing, fabrication, or contracting. Experience with QuickBooks Enterprise is strongly preferred. Advanced proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office applications. Excellent organizational skills with exceptional attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities while meeting deadlines. Professional demeanor when communicating with customers, vendors, and internal personnel. Ability to work independently while contributing effectively within a team environment. HOUAC49 #ZR