Executive Assistant
axos bankSan Diego, CA
Executive Assistant The Executive Assistant (EA) provides dedicated, high-level administrative support to the Chief Administrative Officer (CAO), serving as a trusted partner in managing priorities, communications, and daily operations. This role is responsible for coordinating complex schedules, meetings, travel, and executive communications while supporting strategic initiatives across the organization. The EA exercises sound judgment, maintains the highest level of confidentiality, and helps ensure the CAO operates efficiently and effectively in a fast-paced environment.
Responsibilities:
- Manages the Executive's calendar (schedules meetings, interact with internal and external stakeholders, resolve meeting conflicts, etc.,)Liaise with Leaders to schedule meetings and where appropriate
- Schedules personal and business travel and collects relevant details related to travel i.e. conference schedule, venue, agenda; considers leeway time and travel time between meetings in other cities
- Prepares and submits Executive's expense report by collecting necessary documentation and ensuring accuracy in compliance with the Bank's travel and expense policy
- Assists in the timely management of communications, including written, telephone, email, and voicemail
- Route documents for signature
- Books travel for executive and, when necessary, new hires as directed by EVPOrganize internal events such as private dinners and receptions of less than 50 attendees
- Greets and checks-in prospects, clients, candidates, and other guests for meetings and events
- Create and edit various documents and decks for internal and external presentations and events
- Assist in file organization and file relevant documentation in a coherent system
- Compose and prepare correspondence that is sometimes confidential; maintain confidentiality of sensitive information with utmost discretion
- Create and edit various documents and presentations for internal and external speeches and events
Aid in the promotion of a positive workplace culture by providing support and assistance in various events, projects, and activities of the division which includes but is not limited to the annual sales summit, strategic planning meetings, employee appreciation day, commercial colleague recognition, etc.
Assist in onboarding new hires as needed
Serve as a backup resource for other Executive Assistants, providing coverage and administrative support as needed to ensure continuity of executive support
Maintain a daily physical presence in the San Diego Office
Qualifications:
- Bachelor's degree 1+ year's administrative or office experience
- Strong analytical skill set, with the ability to gather and interpret information, identify key insights, and organize data to support executive decision-making and strategic initiatives
- Organized and attentive to details
- Excellent written and verbal communication skills
- Able to handle sensitive information with confidentiality and utmost discretion
- Able to multitask and adapt to rapidly changing situations
- Axos Employee Benefits May Include:
- Medical, Dental, Vision, and Life Insurance
- Paid Sick Leave, 3 weeks' Vacation, and Holidays (about 11 a year)HSA or FSA account and other voluntary benefits 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan
- Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading
About AxosBorn digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We're a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.
Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).Learn more about working at Axos
Matching similar jobs
Level
Senior L5
Location
San Diego, CA
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
3 days ago