Administrative Assistant Assists the Program Director and staff in maintaining records. Responsible for all administrative support involving scheduling, timecards, purchasing, billing and correspondence. Performs all other clerical duties as required. This role offers flexible hours between 10 hours per week, perfect for individuals eager to contribute to a vibrant office environment while maintaining work-life balance. The on-call Administrative Assistant will provide quality administrative, organizational, and operational support to the staff.
Reports to: Program Director
Specific responsibilities include: Updating and maintaining staff personnel records. Assisting with onboarding documentation and compliance requirements for program staff. Assisting with organizing and maintaining office inventories. Purchasing office supplies for program and ensuring that office equipment is in working order. Completing time sheets for payroll in absence of the Program Director. Reconciling petty cash, clothing, transportation, and recreation funds. Maintaining billing records. Providing day-to-day administrative support to staff including scheduling, answering phones, filing calendar coordination, and meeting prep as needed. Drafting, editing, and formatting correspondence, reports, and internal documents. Assisting with special event planning. Coordinating communication between program staff, external partners, and organizational departments. Any other assigned tasks.
Qualifications:
Must have a GED or HS Diploma (Associate's degree preferred).Prior office or clerical experience a plus. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
