Executive Assistant/Office Manager
mission staffingBrooklyn, NY
Executive Assistant/Office Manager
mission staffingBrooklyn, NYSenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
Miscellaneous Financial Investment ActivitiesPortfolio Management and Investment AdviceMiscellaneous Intermediation
APPLY NOW (opens in a new tab)Office Manager / Executive Assistant | Investment Management Our client, a growing financial technology company serving the private investment markets, is seeking a polished, organized, and proactive Office Manager / Executive Assistant to join their New York City office. This is a highly visible role for someone who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-paced, entrepreneurial environment. The ideal candidate will be hands-on, highly organized, and comfortable taking ownership of both day-to-day office operations and executive support in a fast-paced financial services environment.
Key Responsibilities:
- Oversee the day-to-day operations and functionality of the office
- Manage office supplies, kitchen inventory, catering, deliveries, and other office needs
- Coordinate with building management, vendors, cleaners, and other service providers
- Handle facilities requests and proactively address issues as they arise
- Manage office-related orders, maintenance, and general administrative needs
- Help ensure the office is organized, welcoming, and running smoothly
- Serve as a central point of contact for office-related questions and requests
- Provide administrative support to a small group of senior investment professionals
- Manage calendars and coordinate internal and external meetings
- Handle expenses and ensure timely and accurate submission of expense reports
- Coordinate travel and related logistics as needed
- Assist with meeting preparation, scheduling, and other day-to-day administrative needs
- Support office events, meetings, lunches, and other team initiatives
- Proactively anticipate the needs of both the office and the professionals you support
- Collaborate with other administrative professionals and contribute to a positive, well-run office environment
Requirements:
- 3+ years of Office Management and/or Executive Assistant experience - REQUIREDPrior experience within fintech, private equity, private credit, asset management, investment banking, or another financial services environment strongly preferred
- Experience supporting investment professionals is a plus
- Highly organized with strong attention to detail and follow-through
- Polished, professional, calm, and collected
- Proactive and comfortable taking ownership without significant oversight
- Strong interpersonal and communication skills
- Ability to manage multiple priorities and shifting needs in a fast-paced environment
- Comfortable serving as a highly visible resource and primary point of contact for the office
- Strong Microsoft Office skills
- Bachelor’s degree preferred
Location: New York City
Schedule: 5x, in-office
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Level
Senior L5
Location
Brooklyn, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Miscellaneous Financial Investment Activities
Posted
12 days ago