Executive Assistant Office Manager (4 WEEKS PAID VACATION)

A hedge fund is looking for an Executive Assistant/Office Manager to support 2 executives and 1 analyst. The firm is located in the Flatiron District. There are no phones to answer. Employees use cell phones. The role is in-office except for Summer Fridays (remote) and the last 2 weeks in August remote. The firm provides AI training. The office has a tight-knit collaborative culture and is scaling up. Looking for a team player with a positive outlook.

Plan and coordinate firm-wide events, including holiday gatherings, team offsites, team happy hours, client and investor events, and recurring all-hands meetings. Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics. Partner with leadership to align events with firm priorities and follow up afterward on feedback and expenses Set up internal and external lunches, ensuring all dietary needs and preferences are met. Greet guests, ensure they are properly welcomed, and escort them to conference rooms, at most 3-5 people per day Handle incoming mail and deliveries, ensuring efficient distribution to the appropriate team members. Manage pantry restocking, including coordinating catering orders and maintaining inventory Have a grasp on the pulse of the office and when an event might be needed to relieve any employee stress Some off-hour availability required

Understand the importance of confidentiality and trust when supporting a CEODynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor and the gravitas to interact with high-level executives Outstanding communication skills Salary, Lunch provided, Bonus, Benefits, individual plan paid 100% by firm (medical, dental vision), 401K,4 weeks Paid Vacation, Summer Fridays remote, Last 2 weeks in August remote.