Executive Administrative Assistant Needed Immediately

About the Role: We’re looking for an Executive Assistant and Office Manager who brings exceptional organizational skills, sound judgment, and a proactive approach to supporting executive leadership and onsite workplace operations and events. In this role, you will be a trusted partner to multiple members of the company’s executive leadership team while also helping coordinate the day-to-day operations of the company’s New York office. Provide proactive executive support to assigned executives managing complex calendars, scheduling priorities, travel arrangements, meeting logistics and expense reimbursements.

• Anticipate leadership needs, manage competing priorities, and help ensure executives are prepared for meetings, presentations, events, and business activities.
• Coordinate executive communications, reports, presentations, and other business materials with professionalism and accuracy.
• Handle confidential information with discretion and exercise sound judgment when responding to sensitive matters.
• Daily liaison and coordination with Executive Assistants and staff and their portfolio companies
• While support is mainly during typical office hours, we are a fast-moving entrepreneurial firm and occasional urgent support will be needed after hours, e.g. for last-minute travel and meeting coordination

Coordinate Site Meetings, Events & Visitor Experiences

• Plan leadership meetings, executive visits, and other high-visibility events including meeting logistics (scheduling, room reservations, agendas, materials, catering, audiovisual support, and day-of coordination).
• Ensure building and room access, security registration and space preparation working with building facilities teams while troubleshooting as needed.
• Help maintain an organized, welcoming, and productive office environment for employees and visitors, including monitoring of shared employee spaces including conference rooms and kitchen areas.
• Maintain office and kitchen supplies processing invoices within allotted budget.
• Assist with office-related questions escalate appropriately when issues arise.
• Support workplace safety initiatives, emergency preparedness activities, office moves, on the ground vendor support, and other related activities.

5 to 8 years of experience as an Executive Assistant and/or in developing roles supporting multiple executives or senior leaders

• Proven experience managing complex calendars, travel, meetings, and multiple, potentially conflicting executive administrative priorities.
• Sound judgment and discretion with all matters especially with access to confidential information.
• A high degree of professionalism, responsiveness and customer service orientation.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business applications.

A collaborative, inclusive environment that values authenticity, accountability, and partnership.

• A competitive compensation package and benefits package including comprehensive medical, dental, and vision coverage; and employer-paid life and disability insurance